Gallery Support Specialist
About The Position
The Gallery Support Specialist is located in the Office of the Director, Conservation department. The position supports exhibition, rotation, and special project-related procurement; purchases goods and services requested by staff through the purchase card program and financial management system; assists with travel planning and procurement for conservation and scientific research departments and for visiting scholars and workshop participants; and manages contractor invoice payments. The specialist follows up on orders to support timely delivery and completion, runs deobligation reports, researches suppliers and market conditions to optimize purchasing strategies while adhering to budget constraints, and supports information management using enterprise technology tools. The position also supports special projects for conservation and scientific research and helps plan, execute, and deliver division programs and events, coordinating logistics such as audiovisual, facilities, and attendee support service orders.
Requirements
- Must be a United States citizen.
- Must pass a pre-employment background investigation and be suitable for Federal employment.
- Must meet the qualification and eligibility requirements by the announcement closing date.
- At least one year of specialized experience equivalent in responsibility to the GS-09 level, including completing orders using a purchase card program and financial management system; assisting with travel plans for employees and guests; managing contractor invoices and payments; and using Microsoft Office Suite, Adobe, Wrike, OneNote, and Atlassian JIRA.
- Alternatively, qualify through a Ph.D. or equivalent doctoral degree; three full years of progressively higher-level graduate education leading to such a degree; a related LL.M.; or an eligible combination of education and experience.
- Applicants must document qualifying experience in their resume, including dates and hours worked per week.
Responsibilities
- Manage procurement related to exhibitions, rotations, and special projects for staff.
- Order staff-requested goods and services through the purchase card program and financial management system.
- Assist with planning and procuring travel for conservation and scientific research departments, visiting scholars, and workshop participants.
- Manage contractor invoice payments.
- Follow up on orders to ensure timely delivery and completion.
- Run deobligation reports.
- Research suppliers and market conditions to optimize purchasing strategies and meet budget constraints.
- Assist with information management using enterprise technology tools.
- Support special projects for conservation and scientific research.
- Support the planning, execution, and delivery of division programs and events in coordination with others.
- Coordinate event logistics, including audiovisual, facilities, and attendee support service orders, and ensure efficient follow-up.
Benefits
- Federal employee benefits package, including flexible spending accounts, health insurance, leave, life insurance, and retirement program.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
