Funding Administrator

FNF Canada•Mississauga, ON

5d•CA$40,000 - CA$50,000•Onsite

About The Position

FNF Canada, a division of Fidelity National Financial, is one of the country’s largest providers of title insurance and ancillary services. With our continued growth in Canada, we are seeking a Funding Administrator on a full-time basis. The ideal candidate will be a client focused, highly professional self-starter with demonstrated experience in a similar function. He/she will also have a positive attitude with a high level of quality workmanship and attention to detail. In-person collaboration and office-based work is necessary for this role.

Requirements

Strong attention to detail and accuracy when working with financial calculations and legal documentation
Excellent organizational and time-management skills with the ability to manage multiple files and deadlines
Strong written and verbal communication skills
Proficiency in Microsoft Office applications, particularly Outlook, Excel, and Word
Ability to work effectively both independently and as part of a team in a fast-paced environment
Ability to work flexible hours

Nice To Haves

Post-secondary education in Business Administration, Accounting, Finance, Law Clerk studies, or a related field preferred.
Previous administrative, customer service, banking, legal, or real estate experience is considered an asset

Responsibilities

Calculate mortgage payouts and prepare funding documentation, including payout letters, statements of receipt, and statements of disbursement
Manage a queue of real estate files and complete all related funding activities within established service standards and deadlines
Calculate and verify amounts required to discharge secured debts, mortgages, and other encumbrances
Requisition funds from lenders and monitor receipt of funds to ensure timely file completion
Liaise with clients, lenders, financial institutions, and internal departments to obtain information and resolve funding-related inquiries
Review funding requirements and ensure all necessary documentation has been received and properly recorded
Provide accurate instructions and supporting information to the Trust Accounting team regarding receipt and disbursement of funds
Verify the accuracy of financial information and identify discrepancies requiring investigation or escalation
Maintain detailed and organized electronic records in accordance with company procedures and regulatory requirements
Ensure funding transactions comply with company policies, lender instructions, and applicable legal and regulatory guidelines
Assist in tracking outstanding mortgage payouts, discharge requests, and funding conditions
Respond to routine client, lender, and internal inquiries in a professional and timely manner
Escalate complex funding, accounting, or documentation issues to senior team members as appropriate
Complete daily administrative and ad hoc funding-related tasks, including cheque processing and separation, document scanning, faxing, courier coordination, and other duties as assigned
Contribute to process improvement initiatives and support the Funding team in maintaining efficient workflows and service excellence