Fund Portfolio Associate

UNDP•New York, NY

About The Position

Hosted by the UN Development Programme (UNDP), the Multi-Partner Trust Fund Office (MPTF Office) is the only United Nations unit exclusively dedicated to the design and administration of multi-stakeholder pooled financing instruments. Since 2003, it has supported over 200 UN-implemented pooled funds, providing an integrated platform of inter-agency pooled fund services to help UN organizations and partners make fast and efficient progress towards collective outcomes, like the 2030 Agenda. The MPTF Office’s current portfolio is over $16 billion in total, with more than $1.8 billion per year in contributions and includes more than 150 active pooled financing mechanisms. The MPTF Office’s trustee and fund design and administration service is a standard setter in the UN System - professionalized, highly transparent and firewalled from all UN implementing entities. The MPTF Office has put in place a number of tools and systems to support its transparent and accessible fund administration services such as its digital platform the MPTF Office Gateway. As a shared UN service provider, the MPTFO operates in a distinct and dedicated business unit. It provides an integrated service platform that, in addition to core trust fund design and administration functions, provides complementary services to users like data analytics, research administration, and knowledge management. UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

Requirements

Secondary Education is required OR A University Degree (Bachelor’s) in Business, Public Administration, Economics or other relevant fields will be given due consideration but is not a requirement.
Minimum 6 years (with Secondary education) or 3 years (with University Degree) of progressively responsible experience in administrative and/or programme support services is required.
Experience in the use of computers applications and software packages (MS Word, Excel, etc.) as well as web-based management systems is required.
Fluency in English is required.

Nice To Haves

At least 2 years of working with UN pooled financing mechanism would be an asset.
Experience in using ERP systems is desirable.
Knowledge of French and/or Spanish would be desirable.

Responsibilities

Prepare and facilitate signatures of standard Contribution Agreements (SAAs) and Memoranda of Understanding (MOU).
Ensure timely set-up and update of GATEWAY pages of assigned MPTFs/JPs and related projects.
Prepare requests for setting up new donor and implementing agency codes, and initiate requests for supplier profile creation.
Maintain all relevant Fund files (hardcopy and e-copy on SharePoint).
Update on a regular basis all clients contact database including donor information.
Provide routine programmatic support to Fund Secretariats and other Fund stakeholders by responding promptly and efficiently to queries and requests.
Create proposals and set up budgets in Quantum and route proposal and/or budget to Portfolio Manager for approval of award in MDTF1 / sending budget to KK.
Assist in the preparation of documents for the annual consolidated reporting for all MPTFs / JPs and in ensuring the timely receipt of narrative and financial reports from Participating Organizations.
Coordinate activities around project extensions and closure, including determination of unutilized funds and donor balances, and facilitation of donor refunds/transfer to new funds.
Conduct review of the MDTF1 Funds and projects to maintain accurate status information in Quantum (end date, budgets, active, inactive, operationally closed, and financially closed).
Assist in managing of donor commitments and tracking of receipt of donor contributions and track donor earmarks.
Assist in monitoring and tracking project approvals, budget records, disbursements and statements of expenditure submitted by the Participating Organizations on an on-going basis.
Lead authorizing reviews of Fund Transfer Checklist, including proper checking of the supporting documents for payments and follow-up on missing documentation.
Prepare standard financial reports for inclusion in the annual consolidated progress reports for MDTFs / JPs.
Contribute to office strategy and workplan development.
Support in the organization of knowledge events on specific Funds/JPs or the overall MPTF Office portfolio.
Synthesize lessons learnt and best practices related to specific aspects of portfolio administration.
Focal point and/or alternate for programme related travel and office operations tasks.
Performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.