Fulfillment and Logistics Coordinator

Novo Space•University, FL

8d•Onsite

About The Position

Novo Space is a next-generation aerospace startup building high-performance electronics and systems for the space industry. As we expand our operations in the U.S., we are looking for motivated, versatile team members who thrive in a startup environment and are passionate about building the future of space technology. We are seeking a highly organized and proactive Fulfillment and Logistics Coordinator to manage day-to-day shipping, inventory, and logistics operations. This role also supports general office management and purchasing activities, ensuring smooth internal operations and efficient supply chain execution. The ideal candidate is detail-oriented, hands-on, and comfortable working in a fast-paced environment where logistics, operations, and administrative responsibilities intersect.

Requirements

2+ years of experience in logistics, fulfillment, operations, or similar role
Familiarity with shipping processes, inventory management, and basic procurement
Strong organizational and multitasking skills
Excellent attention to detail and problem-solving ability
Proficiency in Microsoft Office / Google Workspace
Ability to work independently and take ownership of processes
Basic knowledge of international shipping and export compliance

Nice To Haves

Experience with shipping platforms (e.g., UPS, FedEx, DHL) and ERP/inventory systems is a plus
Experience in manufacturing and hardware
Experience with warehouse organization and process optimization
Passion for space, satellites, and technology that pushes boundaries.

Responsibilities

Coordinate and execute outbound shipments (domestic and international), including packing, labeling, and documentation
Manage inbound shipments and verify received goods against purchase orders
Maintain accurate inventory records and perform regular cycle counts
Coordinate with carriers, freight forwarders, and customs brokers
Prepare shipping documentation (commercial invoices, packing lists, export docs, etc.)
Track shipments and resolve delivery issues or delays
Optimize shipping methods, costs, and lead times
Organize and maintain warehouse/storage areas for efficiency and traceability
Monitor stock levels and flag replenishment needs
Support kitting, order preparation, and product handling processes
Ensure compliance with handling and storage requirements
Assist in sourcing and purchasing office supplies, tools, and operational materials
Create and track purchase orders and supplier communications
Maintain supplier records and pricing information
Support cost tracking and basic procurement analysis
Oversee general office operations, including supplies, equipment, and vendor coordination
Manage office inventory (consumables, IT equipment, etc.)
Coordinate maintenance, cleaning services, and facility needs
Support onboarding logistics (workspace setup, equipment provisioning)
Assist with administrative and operational tasks as needed