FSQA Compliance Coordinator

Bellwether Farms LLC • Petaluma, CA

11d • $34 - $38 • Hybrid

About The Position

In accordance with applicable policies/procedures and under the direction of the Head of Quality, the QA Compliance Coordinator supports the development, implementation, and ongoing maintenance of food safety, quality, and regulatory compliance systems. This role focuses on supporting GFSI-aligned programs, document control, training systems, and quality management system (QMS) and operational excellence initiatives to ensure programs remain organized, up-to-date, and effective as the company continues to grow and evolve. Working closely with the Head of Quality and partnering with the QA Supervisor, this position bridges quality systems and daily operations ensuring programs are practical, maintained, and consistently executed across the facility.

Requirements

• Fluent in both Spanish and English (spoken, read, and written) – Required
• Bachelor’s degree in Food Science, Dairy Science, Agricultural Science, or related field
• 1–2 years of experience in food manufacturing QA (internship experience acceptable for strong candidates)
• Bilingual in English and Spanish (required)
• HACCP or PCQI certification (required)
• Basic knowledge of food safety systems (SQF, HACCP, GMPs)
• Strong organizational, documentation, and coordination skills
• Effective communication skills and ability to work cross-functionally
• Detail-oriented with a proactive and structured approach to work
• Proficient in Microsoft Office and Google Workspace
• Prolonged periods of sitting and working at a computer
• Frequent use of hands and fingers for typing, data entry, and document review
• Ability to view and read information on a computer screen for extended periods
• Occasional reaching, handling, or moving light office materials (e.g., files or documents, typically under 10 pounds)
• Ability to communicate effectively via phone, video conferencing, and email
• Strong attention to detail and accuracy, especially when reviewing documentation and records
• Ability to follow detailed instructions and adhere to established procedures (e.g., SQF standards)
• Problem-solving skills to assist in improving document control processes and quality systems
• Effective written and verbal communication skills for cross-functional collaboration
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to work independently and manage responsibilities with minimal supervision.
• Must be able to wear required personal protective equipment (PPE), including waterproof non-slip boots, gloves, hair net, and beard net, as required by GMP (Good Manufacturing Practices) standards.
• Capacity to follow written procedures and verbal instructions precisely.
• Ability to recognize and report quality and safety issues promptly and effectively.
• Ability to manage time efficiently, prioritize tasks, and adapt to changes in work assignments.

Nice To Haves

• Exposure to SQF or other GFSI-benchmarked systems (Preferred)
• Experience in dairy or high-risk food processing environments (Preferred)

Responsibilities

• Support the Head of Quality in maintaining and improving food safety and quality systems to align with operational growth and evolving business needs.
• Assist in coordinating cross-functional compliance activities to ensure alignment between documented programs and actual practices.
• Maintain organization and structure of compliance systems, ensuring consistency across departments.
• Assist in maintaining key food safety system elements, including: Management review preparation and follow-up tracking, Complaint management documentation and trending support, Raw material and finished product specification updates and control, Supplier approval records and quality documentation management, Permit and license tracking and renewals.
• Support food safety plan maintenance, including verification and validation documentation.
• Assist with internal audit preparation, report updates, and corrective action tracking.
• Coordinate and conduct mock traceability exercises and other verification activities.
• Draft, review, and update SOPs, SSOPs, and work instructions in collaboration with cross-functional teams.
• Maintain document control systems, including version control, distribution, and record retention.
• Ensure all documents remain current, accurate, and audit-ready.
• Assist in developing and updating training materials across departments.
• Support coordination, tracking, and documentation of employee training programs.
• Contribute to continuous improvement of the training system to ensure scalability and effectiveness.
• Work with department leads and QA Supervisor to identify training gaps and support implementation.
• Partner with R&D and cross-functional teams to support new product development initiatives.
• Assist in identifying applicable food safety, regulatory, and labeling requirements for new products.
• Support creation and updates of product specifications and related compliance documentation.
• Ensure new products meet internal, regulatory, and certification requirements prior to launch.
• Assist the Head of Quality in executing Quality Management System (QMS) and operational excellence initiatives.
• Support cross-functional projects aimed at improving compliance, process efficiency, and system scalability.
• Help track project timelines, action items, and deliverables to ensure timely completion.
• Assist in standardizing processes, improving documentation structure, and enhancing system usability.
• Contribute to continuous improvement initiatives by organizing data, supporting analysis, and documenting outcomes.
• Support preparation for SQF, organic, regulatory (CDFA, FDA, USDA), and customer audits.
• Compile, organize, and maintain audit documentation and records.
• Track corrective actions and follow up to ensure timely closure.
• Serves as the primary point of contact for external audit agencies and regulatory bodies.
• Identify gaps between documented procedures and actual practices and support improvement efforts.
• Assist in CAPA documentation, tracking, and verification of effectiveness.
• Support implementation of improvements arising from QMS and operational excellence initiatives.
• Contribute to strengthening a culture of compliance and continuous improvement.
• Provide administrative and technical support to the QA team as needed.
• Assist with special projects and quality system initiatives.
• Perform other duties as assigned by management.

Benefits

• Medical, dental, and vision insurance (eligibility begins after 30 days of employment)
• 401(k) retirement plan with a generous company match
• Paid time off, including vacation, sick leave, and holidays
• Access to company products and employee discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level