Front Office Supervisor | The Lark

Columbia Hospitality • Bozeman, MT

1d • $32 - $32 • Onsite

About The Position

The Front Office Supervisor will be responsible for supervising the procedural aspects of the hotel's front office, including Front Desk, Valet, PBX, and Reservations if applicable, while maintaining a presence during peak traffic periods. This role ensures guest and employee needs are met promptly and professionally, with a focus on service recovery. The supervisor will also perform front desk agent duties, manage VIP requirements, and ensure adherence to safety and security policies. Additionally, this position involves assisting with team member training, coaching, development, and interviewing, as well as maintaining knowledge of property amenities and special events. The role requires preparing daily reports, understanding front office standards, providing guest information, completing financial reports, and upholding company policies and procedures. A key aspect is developing positive working relationships and supporting the team to achieve common goals.

Requirements

• Prior front-desk supervisory experience in hospitality or hotels preferred
• Strong written and verbal communication skills required
• Experience leading a team
• Previous customer service or guest relations experience required
• The ability to read, write, and speak English fluently is required to analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• The ability to effectively present information and respond to questions from group of managers, clients, customers, and the general public.
• The ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• The ability to solve practical problems when only limited standardization exists.
• The ability to interpret written and oral instructions.
• Must possess basic negotiation skills and strong customer relations skills.
• Strong computer skills: Full knowledge of Microsoft Office with an emphasis on Outlook, Excel and Word.

Responsibilities

• Supervising procedural aspects of the hotel’s front office (Including Front Desk, Valet, PBX, and Reservations if applicable), maintaining a presence during peak traffic periods.
• Ensuring guest and employee needs and concerns are responded to in a timely, professional and friendly manner with a focus on service recovery when applicable.
• Performing front desk agent duties as necessary, such as registration, check out and processing room reservations for guests.
• Ensuring proper execution of VIP requirements, including room requests, amenity placement, welcome letters, gifts, etc.
• Ensuring that all safety and security policies and procedures are followed.
• Assisting with the training, coaching, and development of team members.
• Assisting with interviewing team members.
• Maintaining an up-to-date working knowledge of all property amenities, as well as any special events.
• Preparing daily reports and distributing as directed and needed.
• Understanding of all front office standards and assisting in solving deficiencies.
• Supplying guests with directions and information regarding property amenities, services, and hours of operation, and local areas of interest.
• Completing designated cashier and closing reports in the computer system.
• Following all company policies and procedures, reporting accidents, injuries, and unsafe work conditions to the manager, ensuring uniform and personal appearance is clean and professional.
• Maintaining confidentiality of proprietary information; protecting company assets.
• Welcoming and acknowledging all guests according to company standards.
• Developing and positive working relationships with others, supporting the team to reach common goals.
• Performing other reasonable job duties as requested by Supervisors.

Benefits

• Get Paid Daily (Make any day payday)
• Paid Time off & Holiday Pay
• Medical, Dental, Vision, Disability, 401K
• HSA/FSA Plans -with employer contribution
• Referral Bonus
• Discounted Lodging, Dining, Spa, Golf, and Retail
• Employee Assistance Program
• “Columbia Cares” Volunteer Opportunities
• Committee Participation Opportunities
• Task Force Work Opportunities
• Online Learning Platform to Help You Grow!
• Third Party Perks (Including discounts on Pet Insurance, Rental Cars, Movie and Concert Tickets, Theme Park and Attractions & so much more)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed