Front Office Manager

Proper Hospitality Careers•San Francisco, CA

16h•Onsite

About The Position

The Front Office Manager is responsible for supervising and motivating the Front Desk team, managing daily operations, and ensuring high levels of guest satisfaction. This role involves overseeing check-in and check-out processes, resolving guest issues, managing staff, and ensuring the smooth operation of the front desk. The manager will also handle administrative tasks, financial transactions, and ensure the safety and security of guests and property. Additionally, they will manage inventory and supplies for the front desk.

Requirements

High School Diploma or equivalent required.
Previous experience in a front desk or supervisory role in a hotel environment is required.
Experience with hotel reservation systems (e.g., InforHMS, Alice, or similar).
Strong communication skills, both written and verbal.
Exceptional interpersonal skills with the ability to remain calm and professional under pressure.
Ability to multitask and prioritize effectively in a fast-paced environment.
Strong attention to detail and organizational skills.

Nice To Haves

A degree in Hospitality Management or a related field is a plus.

Responsibilities

Supervise and motivate the Front Desk team, providing guidance, training, and support to ensure high levels of guest satisfaction.
Manage daily operations of the front desk, including staffing, scheduling, and delegating tasks to ensure efficient workflows.
Monitor team performance and provide regular feedback, including conducting performance reviews and setting goals.
Handle recruitment, training, and development of front office staff, ensuring adherence to company policies and service standards.
Ensure that all guests receive a warm, welcoming check-in and check-out experience, addressing any concerns or requests promptly and professionally.
Resolve complex guest issues or complaints, ensuring high levels of guest satisfaction and following up to ensure resolution.
Provide guidance on handling guest requests, special accommodations, and unique situations to front desk agents.
Ensure that all guests depart with a positive impression of their stay, including addressing any final billing or service-related issues.
Supervise and lead a team of Front Desk Agents, ensuring they meet or exceed service expectations.
Schedule shifts, monitor attendance, and ensure adequate staffing levels to meet operational needs.
Train and mentor new Front Desk Agents, providing guidance and support to develop their skills and ensure adherence to hotel policies and procedures.
Lead by example, demonstrating excellent customer service, attention to detail, and professionalism.
Maintain team motivation and morale by fostering a positive work environment.
Oversee the smooth operation of the Front Desk, ensuring that all guest inquiries, reservations, and requests are handled efficiently and accurately.
Monitor and manage room availability and ensure that all guest needs are met according to the hotel’s standards.
Conduct regular quality checks to ensure that all Front Desk procedures are being followed properly.
Ensure that guest information is accurately entered into the reservation system and billing is correct.
Handle financial transactions such as cash handling, credit card verification, and posting charges accurately.
Prepare reports on daily operations, occupancy, revenue, and guest satisfaction metrics, providing feedback to management for continuous improvement.
Ensure the safety and security of guests, team members, and hotel property at all times.
Adhere to all hotel policies and procedures related to emergency protocols, health, and safety guidelines.
Ensure that Front Desk supplies, such as registration forms, key cards, brochures, and office equipment, are adequately stocked and organized.
Perform inventory checks as needed and coordinate ordering of supplies.