Front Office Court Clerk

County of Elmore•Mountain Home, ID

11d•Onsite

About The Position

Join Elmore County in Public Service. Are you ready for a career where your work makes a meaningful difference? Join the Elmore County team and help us serve, strengthen, and support the communities we call home. Elmore County offers competitive pay and a comprehensive benefits package designed to support employees and their families. A career in public service provides the opportunity to contribute your skills and experience while working alongside dedicated professionals committed to serving the citizens of Elmore County. Explore this opportunity and discover how you can make a lasting impact as part of our team.

Requirements

High school diploma/GED with course background in general office skills.
At least one year of office or court related experience performing similar duties.
General office practices and procedures.
Court practices, procedures and protocol.
Records keeping and filing systems.
Money collection and end of day balancing.
Interrelationships of all County departments.
Word programs, Windows and E-Mail.
Computer based information systems and applications related to jury list database.
Ability to work independently.
Ability to effectively plan, organize, and balance the financial activities of employees performing diverse duties.
Ability to successfully oversee the day-to-day operations of financial functions with minimal input from Supervisor.
Ability to interpret and apply the financial functions, responsibilities, processes and procedures of the front office.
Ability to follow Court practices, procedures and protocol.
Ability to follow Laws and regulations pertaining to court functions.
Ability to learn Legal terminology, processes, procedures and statutes.
Ability to constructively support team building and effectively continue team culture for all staff.
Ability to provide customer service in an efficient and courteous manner.
Ability to make sound and reasonable decisions in accordance with laws, ordinances, regulations and established procedures.
Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines.
Ability to maintain effective working relationships with other Departments, state and local elected officials, the public, and fellow employees.
Ability to understand and follow oral and/or written policies, procedures and instructions.
Ability to operate a personal computer and scanner.
Ability to communicate effectively, verbally and in writing.
Ability to operate a variety of standard office equipment, personal computer and customized software and case management system, and email.
Ability to verbalize ideas to better improve workforce efficiency.
Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively.
Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to establish, maintain and monitor documents.
Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to operate computer equipment and other office equipment.
Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to work in an office setting.

Nice To Haves

Any equivalent combination of education and experience which provides the knowledge and abilities necessary to perform the work.

Responsibilities

Provides clerical and secretarial support duties.
Performs administrative and support in civil and criminal cases.
Files documents related to cases such as traffic infractions, misdemeanors, and civil proceedings.
Case Management related to default cases, citations, and warrants.
Assisting the public and legal professionals with case-related inquiries, by filing requirements, and case status updates.
Managing and organizing jury selection as mandated by Idaho Law.
Processing documents for Court proceedings and processing Appeals.
Process and maintain all Unsupervised Probation.
Managing financial functions of the court including disbursements, financial reporting, and end-of-month reconciliation.
Ensures proper processing of various proceedings, including Guardian/Conservatorships, Protection Orders, Small Claims, Name Changes, Divorces, Custody Cases, and appearances in traffic infractions and misdemeanor cases.
Serves as the first point of contact for the public, performing customer service duties.
Reviews submitted documents, verifies their content, and ensures they are processed accurately.
Transfers necessary information into the Case Management database, ensuring all notes and updates are recorded properly.
Ensures that all financial activities comply with established protocols.
Reviews documents submitted through a system like File and Serve, verifying their accuracy, and ensuring proper processing.
Administers the jury process, including maintaining contact with the public who are called to serve as jurors.
Ensures compliance with state laws related to jury service.
Manages varying workloads, particularly when more jurors are needed or extensive trials are scheduled.
Receives, reviews, and files civil and criminal documents to ensure compliance with court rules and statutes.
Verifies completeness of pleadings, file-stamps documents, opens, and prepares cases.
Processes and sorts court filings, including documents through the File and Serve system.
Collects necessary filing and service fees, processes payments, and balances cash till daily.
Monitors and processes fines, payments, and restitution.
Assists with monthly disbursements and financial adjustments in the Odyssey system.
Assigns cases to the correct prosecutor and judge, ensuring accurate case file updates.
Schedules hearings, including small claims trials and initial appearances.
Processes summons, writs, and other legal documents related to cases.
Provides front desk and phone assistance to the public regarding court procedures, hearing dates, and available resources.
Assists individuals with plea agreements, citation payments, and warrant recall requests.
Administers jury summons, coordinates with judges, and monitors the jury calendar.
Qualifies, summons, and manages responses from potential jurors.
Handles disqualification and excusal requests according to policy.
Prepares case-related documents and ensures case files are complete and legible.
Assists in maintaining both digital and physical case files, including transferring closed files for storage.
Track probation cases, payments, and conditions, and prepare affidavits for contempt if necessary.
Handle the processing of revocations for withheld judgments and prepare related orders for judicial review.
Provides training to other clerks on court processes and system usage.
Coordinates with outside agencies to maintain effective working relationships.
Assists with preparing legal forms, reports, and case summaries.
Reviews documents for compliance with legal standards.
Prepares orders for cases and ensures documents are processed and delivered to the appropriate departments, including Sheriff's Office.
Performs data entry, tracks case status, and ensures proper documentation of legal proceedings.
Responds to inquiries, ensures timely and efficient workflow, and maintains an organized record-keeping system.
Adheres to county policies, procedures, and safety practices.
Reports on work progress, identifies problems, and suggests improvements.
Monitors proper functioning of AS-400 and/or State Program (EJM).
Facilitates equipment repairs.
Answers questions, assists in public access requests and/or record reviews.
Retrieves old case files from archives.
Open and distribute mail daily.
Reconcile tills when needed.