Front Office Coordinator (Part-Time 12 PM - 5 PM)

Arbor Day Foundation•Lincoln, NE

4d•Onsite

About The Position

The Arbor Day Foundation is seeking a Part-Time Front Office Coordinator for their Lincoln office. This role is the first point of contact for employees, partners, and visitors, responsible for creating a welcoming, organized, and professional environment. The coordinator ensures the front office runs smoothly, supporting the organization's mission of planting, nurturing, and celebrating trees to address global issues. The position is crucial in shaping the initial experience of everyone interacting with the Foundation.

Requirements

Passion for the Foundation’s mission, nature, environmental stewardship, and people.
A service-first mindset, creating welcoming, positive experiences for employees and visitors.
Strong ownership and accountability: you take initiative, follow through on commitments, and ensure the front office experience runs smoothly and consistently.
Attention to detail and operational excellence: you bring organization, accuracy, and care to your work, ensuring spaces, schedules, and processes reflect the quality of our mission.
Clear, thoughtful communication skills, both verbal and written.
Strong interpersonal skills and the ability to build trust and rapport quickly.
A proactive, dependable approach with the ability to anticipate needs and take initiative.
Skilled at working both independently and collaboratively to support team success.
Comfort with Microsoft Office tools and Project Management platforms including Outlook, Teams, Word, Excel, SharePoint, OneNote, and Monday.com.

Responsibilities

Create the first impression of the Foundation experience, greeting visitors, answering calls, and creating a warm, professional first impression.
Manage front desk operations including visitor check-in, security badges, and key distribution.
Partner with the Facilities Manager to maintain a safe, compliant, and well-functioning office; support awareness and execution of building safety protocols (emergency procedures, visitor security, incident reporting).
Coordinate meetings, room bookings, and schedules to optimize space and team efficiency.
Maintain a clean, organized, and professional reception and meeting space environment.
Support internal teams with administrative tasks and special projects (data entry, coordination, research, Canva designs).
Manage incoming/outgoing mail, packages, and deliveries with timely communication to recipients.
Serve as a liaison between visitors (vendors, candidates, partners) and internal staff.
Assist with coordination of office events, meetings, and team gatherings.
Oversee Healthy Food Market operations including ordering, stocking, and receiving deliveries.

Benefits

Medical, Dental, and Vision Coverage – Multiple plan options, including PPO and HDHP.
Company-Paid Life Insurance – $15,000 basic coverage, plus voluntary options.
Short- & Long-Term Disability – Fully covered by the company.
Employee Assistance Program (EAP) – Free, confidential counseling and resources for you and your family.
Supplemental Insurance Options – Accident, Critical Illness (includes infertility coverage), and Hospital Indemnity plans available for additional protection.
401(k) Retirement Plan – Immediate eligibility with company match up to 5%; full vesting after 5 years.
Flexible Spending Accounts & Health Savings Account – Pre-tax savings for healthcare and dependent care expenses.
Paid Holidays – Eight paid holidays, one floating holiday, and an annual “Unplug Time” during the holidays.
Parental Leave – 12 weeks paid for birthing parents; 2 weeks paid for non-birthing parents. Also including for adoptions.
Paid Time Off – Vacation, sick leave, volunteer time off.
Professional Development – Access to LinkedIn Learning and tuition reimbursement.
Annual Learning Goal – Encouraged to spend 40+ hours on development.
HealthJoy App – Included with health plan for easy care navigation.
Wellness & Recognition – Incentives, recognition gifts awarded for work anniversaries & birthdays.
Exclusive Discounts & Free Admission – Tree Adventure, Arbor Lodge State Historical Park, golf and more.