Front Office Associate

RAYUS Radiology•Baxter, MN

16h•$17 - $23•Onsite

About The Position

Exciting news! We are opening an outpatient imaging center in Baxter in December 2026! Come be part of our team as we continue to grow and care for those in our community. Anticipated start date November 2026. RAYUS now offers DailyPay! Work today, get paid today! The pay range for this position is $17.00-$23.00 based on direct and relevant experience. RAYUS Radiology is looking for a Front Office Associate to join our team. As a Front Office Associate, you will be responsible for providing services to patients and referring professionals by answering phones, scheduling appointments, and greeting and registering patients in a cheerful, professional, and sincere manner. This is a full-time position working Monday-Friday from 7:30am-4:00pm; occasionally 8:30am-5:00pm as needed.

Requirements

High School Diploma, or equivalent
One (1) year of Customer Service experience
Proficient in using computer systems and typing
Working knowledge of Microsoft Office Suite; Outlook, Word, Teams, Excel

Nice To Haves

Previous medical office experience
Medical terminology and office background
Insurance knowledge
Bilingual

Responsibilities

Greet and checks-in patients scheduled for imaging services; processes payments and copays as needed
Answer phones and handles calls in an efficient and friendly manner
Field phone calls appropriately for Center Team Members
Act as liaison between imaging technologists and the patients waiting for exams, and relays messages regarding scanner status and other Clinic information
Maintain organization of the front office lobby area by straightening magazines, organizing coffee supplies and assisting with general office cleanup
Order office supplies as needed
Maintain supply of patient information sheets
Push patient imaging via electronic interfaces
Complete patient appointment confirmation calls and provide preparation instructions to patients
Fax/scan reports, billing information, and medical release forms as requested
Arrange transportation, interpreters, and hotel accommodations for patients when appropriate
Enter and submit patient exam orders
Verify patient exam orders match exam schedules
Schedule referrals and ensures proper authorizations are obtained
Schedule walk-in patients
Process requests for image orders and CDs from both the referring physicians and patients
Maintain an up-to-date and accurate database of all current and potential referring physicians
Verify patient's insurance coverage
Pre-certify all patient exams with the patient's insurance company
Obtain insurance authorizations
Apply knowledge of insurance carriers (example Medicare) and procedures that require waivers to obtain pre-authorization, if needed, prior to patient appointments
Facilitate Release of Information (ROI) requests for patients, referring offices, other medical facilities, attorneys & insurance companies following Company guidelines
Completes other tasks and projects as assigned