Front Office Assistant

School Administrative Unit 70•Hanover, NH

1d•Onsite

About The Position

Richmond Middle School is seeking a dynamic Front Office Assistant to serve as the face of our school and central hub of our daily operations. The ideal candidate will foster a welcoming atmosphere for our students, families, staff and community. This clerical and administrative position supports the administration, staff, and families in maintaining a safe, effective, and positive learning environment for students. Responsibilities include daily student attendance, substitute assignments to cover staff absences, and adherence to established visitor and safety procedures. Excellent communication and interpersonal communication skills are essential. This school-year position is 40 hours per week, with additional summer days available. SAU70 offers support staff a comprehensive benefits package including health, dental and vision insurance, employer paid life insurance, participation in NH Retirement, and paid time off. Position starts 8/17/26, open until filled. This position is governed by the HSS/NEA-NH Union Agreement. This is a school year position with an hourly range of $20.90 to $27.43 depending on education and experience. Please visit the Information for New Hires page for details about benefits and more. POSITION TITLE: OFFICE ASSISTANT Job Description Approved By: SAU 70 School Board Date: 05/09/2018 General Purpose: To support the administration and staff in maintaining a safe, effective, and positive learning environment for students by performing a full range of secretarial/clerical and administrative functions for the administration, faculty and staff, including performance of key school administrative tasks. Reports to: Building Principal Supervises: None

Requirements

High School Graduate with at least one to three years experience in office setting
Expertise in computer applications (Microsoft Office, Google Apps)
A concern and commitment to working with and assisting teenagers
Personable and outgoing with ability to work well with students, staff,and the community
Ability to communicate with tact, discretion and diplomacy, and with a high level of professionalism and confidentiality as outlined by FERPA
Ability to communicate courteously, efficiently and effectively with a variety of individuals, including students, faculty, administrators, parents, and representatives of outside organizations.
Ability to work cooperatively and effectively with peers, supervisors, parents, and outside agencies
Ability to handle peak pressure times during the school year
Flexible, timely, reliable, organized, and able to multitask as needed
Able to prioritize projects

Responsibilities

Greet and screen office visitors following school safety protocols
Answers incoming telephone calls. Forwards calls and messages in a professional manner
Sorting incoming mail for staff and students
Assist in managing email addresses
Assist volunteers in filling out online volunteer form
Answer general inquiries or disperse general information on school procedure and policy
Ensure daily student and staff attendance records are accurate and up to date, as directed by building administration
Issue temporary and permanent bus passes, communicate dismissal changes as needed
Act as point of contact for transportation issues that arise related to arrival and dismissal of students
Assist with school mailings including collection and deposit of student fees (by email)
Principal’s Weekly email to parents, students, & staff
Issue and file NH State Youth Employment Certificates (if applicable)
Maintain records and logs of Staff & student sign in/out, Visitor sign in
Staff meeting attendance
Recess schedule/outdoor classroom schedule
Open campus eligibility
Phone Lists
Maintain all school master calendars (staff, classes, public, etc.)
Maintain and update websites as needed
Assist parents with general technology inquiries
Secretary for staff committees as assigned
Assist with March Intensive as needed (if applicable)
Coordinate substitutes (Keys, schedules, timesheets, parking tags)
Maintain office inventory and supplies
Help troubleshoot issues and/or call for service for building copiers
Take initiative to assist other Administrative Assistant(s)
Assist with coordinating school sanctioned activities as assigned by building administration.
Act as backup to building administrative assistant, as directed by building administration.
Performs all duties in a professional and appropriate manner while interacting with students, parents, faculty, administration and co-workers.
Perform other duties and accepts responsibilities as assigned
Must comply with all SAU 70 District policy and building / department rules, procedures, practices and objectives.