Temporary Front Office Assistant
About The Position
Woodland School is an independent day school located west of Stanford University, serving approximately 300 students from early childhood through eighth grade. The school emphasizes a joyful approach to learning within a diverse, respectful, and inclusive environment. Woodland School focuses on education that inspires students by nurturing their individual voice, intellect, and character, using meaningful, multisensory learning experiences that foster creativity and deep interdisciplinary connections. The faculty create a supportive and challenging environment, embodying the school's core values: stewardship, integrity, curiosity, resilience, equity, and respect. The school is committed to building a culturally diverse faculty and encourages applications from candidates who reflect this diversity.
Requirements
- High school diploma or equivalent required.
- Experience working with children in a school, childcare, camp, or similar setting preferred.
- Previous experience in an office, customer service, or administrative role preferred.
- Strong interpersonal and communication skills, with the ability to interact professionally and positively with children and adults.
- Ability to remain calm, patient, and responsive in a busy school environment.
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks and shift priorities as needed.
- Sound judgment and discretion when handling confidential information and student needs.
- Ability to work collaboratively as part of a team.
- Comfortable using basic office technology, including email, phones, and common office applications.
- Current First Aid/CPR certification, or willingness to obtain certification as required.
- Ability to be physically active throughout the school day, including standing, walking around campus, supervising students outdoors, and responding to routine student needs.
Responsibilities
- Serve as a welcoming and professional first point of contact for students, parents, faculty, staff, and visitors.
- Answer and direct incoming phone calls and respond to routine inquiries.
- Assist students who come to the Front Office with illness, injuries, minor first aid needs, and other routine needs; follow established school health and safety protocols.
- Communicate with parents/guardians regarding student arrivals, departures, illness, injuries, and other routine matters.
- Support student attendance, dismissal, and other daily school operations.
- Provide coverage for lunch, recess/playground supervision, and other student supervision needs as assigned.
- Support teachers and other school employees with day-to-day requests, classroom needs, copying, materials, and other administrative tasks.
- Assist with school events, activities, and special projects as needed.
- Help maintain an organized, safe, and welcoming Front Office and school environment.
- Receive and assist vendors, deliveries, and other campus visitors.
- Maintain confidentiality and exercise appropriate judgment when handling student, family, and school information.
- Work collaboratively with Front Office staff and other members of the school community and respond flexibly to changing priorities throughout the day.
- Perform other duties as assigned in support of the school’s daily operations.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
