Front Office Assistant : Urology

Hoag•Newport Beach, CA

7d•$22 - $34

About The Position

The Front Office Assistant performs a variety of clerical duties and front office operations in support of patient care activities, ensuring even patient flow and continuous communication within the department, referring physician offices, and organization staff. This role involves interacting courteously with patients, their family members or surrogate decision makers, and the public. Responsibilities include greeting visitors, answering telephones, potentially collecting copays, closing the cash drawer, and preparing month-end deposits. The assistant will collect initial demographic and clinical patient information, accurately entering it into the medical record, and compiling/preparing charts. They will assist with patient scheduling, including confirmations, cancellations, and rescheduling, ensuring prompt communication of schedule changes. The role requires maintaining accurate information and utilizing various software for scheduling, entering charges, finding/scanning documents, and accurately entering patient information. Ensuring the patient chart has all required paperwork prior to procedures and ordering patient tests as directed by medical staff are also key duties. The position may work in various departments as needed, assisting clinical staff with patients and family members, always maintaining patient confidentiality. Participation in the continuous quality improvement process and performing other assigned duties are expected.

Requirements

High School Graduate or equivalent education and experience required
Knowledge of Microsoft Office Suite, including Outlook, Word, Excel, required
Clerical experience to include filing, calculator, and telephone skills required
Typing skills of minimum 35 WPM required
Minimum one (1) years’ medical front office or equivalent administrative experience required
Working knowledge of medical terminology, anatomy required

Nice To Haves

Two years' (2) medical front office experience preferred
Experience within an acute healthcare system environment preferred
Knowledge of healthcare database systems preferred
Understanding of insurance procedures preferred
Bachelor’s degree in healthcare-related field preferred
BLS Certification

Responsibilities

Performs a variety of clerical duties and front office operations in support of patient care activities.
Ensures even patient flow and continuous communication within the department, referring physician offices, and organization staff.
Interacts with patients, their family members or surrogate decision makers, and the public courteously and according to established standards.
Greets visitors and answers telephones.
May collect Copays, close the Cash Drawer and prepare Month End deposits.
Collects initial demographic and clinical patient information and accurately enters into the medical record.
Compiles and prepares charts.
Assists with coordination and execution of patient scheduling including confirmations, cancellations and rescheduling.
Follows through with prompt communication of schedule changes to all appropriate locations and individuals including clinical staff/Supervisors.
Maintains accurate information and utilizes various software, including department specific programs, to schedule, enter charges, find and scan documents, and accurately enter patient information.
Ensures the patient chart has all the required paperwork prior to the patient’s procedure.
As directed by medical staff orders patient tests to be performed as needed during patient stay.
Assist clinical staff as needed with patients and family members.
Always maintains patient confidentiality.
Participates in the continuous quality improvement process.
Performs other duties as assigned.