Front Office Assistant I

State of Colorado•Denver, CO

3d•Onsite

About The Position

This position is part of our Division of Veterans Affairs and will be based out of our Lakewood Office. The Division is dedicated to assisting Colorado veterans and other eligible individuals in accessing the benefits, services, and entitlements available to them under Title 38 United States Code and Colorado Revised Statutes. The Division fulfills this mission by providing prompt support, efficient, and consistent service to those who have served and their families. This position ensures the efficient and effective performance of administrative duties in support of daily office operations.

Requirements

One (1) year of relevant experience performing clerical and/or administrative duties.
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to one (1) year
Must be a resident of the State of Colorado at the time of submitting your application.

Responsibilities

Preparing and editing correspondence
Managing statements and invoices for signature
Compiling monthly reports
Arranging meetings and events
Handling all forms of sensitive information, including confidential documents, communications, and meeting discussions requiring the utmost discretion, following secure management practices to safeguard privacy and integrity
Inventorying and ordering office supplies
Maintaining equipment and ensuring a clean, organized, and peaceful office environment
Greeting the public, directing clients and visitors, and scheduling appointments
Managing incoming calls and messages, directing inquiries as appropriate
Managing the receipt and distribution of correspondence, mail, and parcels
Coordinating the use of the division's purchase card requiring tracking expenditures and ensuring compliance
Support additional office functions as needed