Front Office Agent

EOS•Hilton Head Island, SC

8d•Onsite

About The Position

The Front Office Agent is responsible for maintaining complete knowledge of hotel operations, scheduled daily activities, and room products. This role involves answering telephone calls, booking reservations, accommodating special requests, and resolving guest complaints to ensure guest satisfaction. The agent will also manage financial transactions, communicate guest information to other departments, and assist with group and guest information.

Requirements

Strong organizational, prioritization skills and ability to work well under pressure and meet deadlines.
Must be able to bend, stoop, squat, and stretch to fulfill necessary tasks.
Must be able to lift, push, and pull up to 30lbs. on a regular and continuing basis.
Must be able to stand and exert well-paced mobility for up to 8 hours in length.
All colleagues must maintain a neat and well-groomed appearance (specific standards will be provided).

Nice To Haves

High school or equivalent preferred.
1 to 2 years in a similar position experience preferred.

Responsibilities

Maintain complete knowledge of hotel operations, scheduled daily activities, and room products.
Maintain complete knowledge of and comply with all departmental policies/service procedures/standards.
Answer telephone calls within 3 rings, using correct salutations and telephone etiquette.
Ascertain callers' needs through open-ended questions.
Describe room accommodations and all amenities.
Obtain all designated information to book a reservation.
Accommodate special requests and designate such in the system following hotel SOP’s.
Access guest history records to best service guests; maintain accurate information in guest history files.
Exercise personal discipline and extra diligence to assure that projects are completed on a timely basis.
Resolve guest complaints, ensuring guest satisfaction.
Obtain assigned bank and ensure accuracy of contracted monies.
Always keep the bank secure.
Communicate pertinent guest information to designated departments/personnel (i.e. special requests, amenity delivery).
Present folio to guest and resolve any disputed charges.
Assist all departments/executives in obtaining appropriate information regarding groups, inventory, and guest information.
Perform additional duties, as assigned.
Possess an eye for the smallest detail and maintain a keen sense of urgency.
Ability to think clearly, remain calm, and resolve problems using good judgment.