Front Lobby Receptionist - Ocao - Ihs

MCSG Technologies•Oklahoma City, OK

8d•Onsite

About The Position

Provide general clerical support including a variety of word processing assignments for the Oklahoma City Area Office’s Office of Environmental Health and Engineering and Purchase and Referred Care Divisions. This role is physically located at the front receptionist desk, at the entrance of the Oklahoma City Area Office.

Requirements

Background check required.

Responsibilities

Answer the telephone and receive visitors who call to discuss business and obtain general information.
Provide routine information such as names and location of personnel, room numbers, telephone extensions, etc.
Direct individuals or transfer calls to the proper person or office.
Accomplish the word processing of a variety of materials such as memoranda, letter reports and forms.
Utilize word processors or personal computers to type from handwritten or typed material or from voice recording material for spelling, grammatical construction, paragraphing, punctuation, style and clarity.
Type material in final form unless a draft is requested.
File a variety of materials, e.g., correspondence, directives, medical records, reports, etc. according to an authorized filing system.
Maintain master index in current status, establishing new folders as necessary to identify material to the appropriate subject heading.
Insert additions and/or withdraws rescinded material upon receipt of new or revised publications.
Screen files according to procedures established for records dispositions, and prepare materials for destruction in accordance with current regulations.
Search files and extract information for use in the preparation of staff studies, briefings correspondence, reports, project material and for use in the formation of policies and procedures pertaining to the specific activity.
Receive incoming mail, enter pertinent data to log, identifying material by date of receipt, origin, subject, suspense date and other necessary facts.
Send material to the individual responsible for reply.