Front Desk Supervisor - Hotel Valley Ho

Pyramid Global Hospitality•Scottsdale, AZ

27d•Onsite

About The Position

Position Summary: The Front Desk Supervisor is a key facilitator of the hotel guest’s arrival and departure experiences. The main focus of the position is to provide a consistent, accurate, friendly and sincere level of guest service to all guests at the hotel and to perform all aspects of the required tasks as listed in the job description and on the front desk checklist. The Front Desk Supervisor will be a dedicated individual who will aggressively seek out resolutions to operational and guest related challenges. This person will be responsible for overseeing guest related issues, day to day tasks, and staff training.

Requirements

At least 1 year front office experience in the hospitality industry.
Reading, writing and oral proficiency in the English language.
Ability to maintain a pleasant disposition and function efficiently in high stress/pressure work environment.
Solid interpersonal skills and positive attitude is a must.

Responsibilities

The ability to display, at all times, a friendly, courteous and professional manner in all dealings with Residences owners, Hotel guests and other employees.
The ability to welcome and register Residence owners and Hotel guests, with an emphasis on fulfilling requests; following special handling instructions and adhering to established credit policies and procedures.
The ability to handle a multitude of requests at any given time
The ability to quote and be familiar with room and rate availability for current and future dates.
The ability to successfully complete a room reservation for any given time period knowing what types of accommodations, and rates are available. In addition, the ability to properly distinguish all said reservations as Residences or Hotel.
The ability to recite all information regarding the Hotel Valley Ho facilities, hours of operation, key personnel, special events and activities, and functions in the hotel.
The ability to assist Residence owners regarding their use options
The ability to handle several telephone calls at any given time.
The ability to offer adequate directions to the hotel from any location.
The ability to select and block Residential rental units and hotel rooms for arriving guests
The ability to assist Residence owners and hotel guests (when concierge is not available) with Concierge-type requests; knowledge of the local area as well as Arizona areas and attractions.
The ability to handle owner and guest problems or complaints in conjunction with Management, keeping them well informed as to the problems and actions taken.
The ability to utilize the computer system in running daily reports and posting charges and credits.
The ability to communicate to all support departments any necessary information or requests.
The ability to complete key packets and modify registration cards.
The ability to check guests and owners in and out of the Residences and Hotel in accordance with specific procedures.
The ability to make change, cash checks, and exchange foreign currency.
The ability to maintain a balanced bank assigned to you from the Resort and to reconcile all transactions at the close of the shift and to cash out.
The ability to train and retrain front desk staff members on all front desk related tasks and services.
The ability to speak clearly and communicate via radio to other staff members.
The ability to understand the tasks performed by a Telephone Operator, Reservationists, Concierge, Housekeeper, Houseman, Valet, and Bellperson.
The ability to handle Hotel emergency procedures and situations with maturity and professionalism.
Responsible for the initial and ongoing training of all new and existing front desk agents including Opera PMS as well as any and all Policies and Procedures of Hotel Valley Ho.
Assisting the Front Office Manager on scheduling needs and concerns.
Responsible for maintaining the current group resumes in the Group Resume Binder for constant use of up to date information.
Responsible for overall appearance standards of all front desk agents.
Responsible for constantly monitoring and improving current staff verbiage, removing slang and keeping the working environment consistently professional.