Front Desk Specialist, Bilingual

Family & Children's Services Career Center•Tulsa, OK

8d•Onsite

About The Position

The Front Desk Specialist will be the first point of contact for clients, guests, and employees, providing exceptional service while managing front desk operations efficiently. Responsibilities include handling inquiries, scheduling appointments, managing administrative tasks, and ensuring a welcoming and organized reception area.

Requirements

Must be a high school graduate or have HS equivalent
1 year experience in medical office or healthcare with direct patient care/interaction.
Excellent oral and written communication skills.
Ability to work cooperatively with staff and build rapport quickly, develop trust, and sustain working relationships.
Ability to maintain a professional manner at all times.
Ability to work with public and maintain effective working relationships.
Ability to maintain confidentiality.
Must be able to work within the Microsoft office suite of products and services as well as Adobe.
Ability to manage multi-line telephone system and other communication technologies.

Nice To Haves

Bilingual

Responsibilities

Greet and assist visitors with a friendly and professional demeanor.
Answer and direct phone calls, emails, and inquiries promptly.
Schedule appointments, meetings, and manage calendars as needed.
Open and close building daily
Maintain an organized and clean reception area.
Assist with administrative tasks such as data entry, filing, and document management.
Coordinate incoming and outgoing mail and deliveries.
Ensure security by following access control procedures.
Provide information about company services and policies to guests and clients.
Collaborate with different departments to support daily operations.