Front Desk & Office Services Coordinator
About The Position
Open Access Technology International, Inc. (OATI) is seeking a professional, customer-service-oriented Front Desk & Office Services Coordinator to support our Bloomington location. This role reports 100% on site and is essential in creating a welcoming environment for guests, including, employees, vendors, and VIPs, while ensuring smooth office operations. The starting salary range for the role ranges from $42,000.00 - $52,000.00. This role is ideal for someone looking for long-term growth in a professional setting. If you thrive in a fast-paced, customer-focused environment, we encourage you to apply! OATI offers Full-time employment which includes competitive salary and benefits, 401(k) plan with company match, paid time off, and excellent health and dental insurance programs. OATI prides itself on providing a stable, supportive environment for career development with opportunities for future growth and promotion within the company. Applicants must be self-motivated, energetic, and willing to work in a team-oriented company.
Requirements
- Associate's degree (preferred) or equivalent experience
- Strong attention to detail, organization, and multitasking skills
- Proficiency in MS Office and professional phone etiquette
- Ability to work independently and manage time effectively
- Legally authorized to work in the U.S. without requiring sponsorship now or in the future
- Ability to lift office supplies as needed
- Work on site
Nice To Haves
- Associate's degree (preferred)
Responsibilities
- Manage meeting room reservations and ensure seamless event logistics
- Answer and direct calls professionally
- Assign badges to guests and new employees
- Stock and manage office supplies
- Assist the Talent Team
- Coordinate shipments, deliveries, and vendor escorts
- Support building security, monitor gate access, and report turnstile issues
- Respond to alarms and document security concerns
- Assist the Training Department with tracking registrations and participant lists
- Send customer notifications via Outlook (reminders, confirmations, follow-ups)
- Ensure meeting areas remain clean, organized, and event-ready
- Oversee event setup, ensuring a seamless experience for VIP guests
- Coordinate food orders for internal and external events, managing vendor and catering logistics, preparing requisition form
- Maintain detailed documentation of training attendance and scheduling
Benefits
- competitive salary and benefits
- 401(k) plan with company match
- paid time off
- excellent health and dental insurance programs
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Computer and Electronic Product Manufacturing
Education Level
Associate degree
Number of Employees
501-1,000 employees
