Front Desk Division Assistant for Tallahassee Law Firm

Kubicki Draper • Tallahassee, FL

6d • Hybrid

About The Position

We are seeking to hire a Front Desk Receptionist/Division Assistant with experience in a law office, preferably in Insurance Defense. The ideal candidate should possess strong front desk skills, including: - Answering the telephone - Managing incoming and outgoing mail - Saving and organizing documents within a case management system - Sending subpoenas via certified mail - Logging returned green cards - Processing invoices on a daily basis - Ordering office supplies and handling all office servics requests Additionally, candidates must be proficient in Microsoft Office.

Requirements

• Experience as a front desk receptionist in a law office
• Knowledge of front desk procedures, including managing incoming and outgoing phone calls, incoming and outgoing mail, processing vendor invoices on a daily basis, ordering office supplies
• Familiarity with case management systems and document profiling
• Strong organizational skills are required as well as multitasking skills
• Proficiency in Microsoft Office applications

Nice To Haves

• Experience in insurance defense is preferred

Responsibilities

• Answering the telephone
• Managing incoming and outgoing mail
• Saving and organizing documents within a case management system
• Sending subpoenas via certified mail
• Logging returned green cards
• Processing invoices on a daily basis
• Ordering office supplies
• Handling all office services requests

Benefits

• competitive pay
• top-tier medical insurance
• 401(k) with matching
• Opportunity to Grow: We’re expanding fast and offer hands-on experience, mentorship, and real career advancement.
• Work-Life Balance: We value you - not just as an employee but as an individual. Enjoy hybrid flexibility, PTO, and wellness-forward programs.
• Long-Term Value: Over 20% of our team has been with us for 10+ years. We invest in your future – at every stage.
• Inclusive Culture: We’re not just a law firm—we’re a team. One that values collaboration, supports innovation, and champions diverse perspectives. In fact, over 70% of our attorneys come from diverse backgrounds, reflecting the communities we serve.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed