Front Desk Administrative Assistant

STULZ Careers

4d • $19 - $22 • Onsite

About The Position

The Front Desk Administrative Assistant is the “Champion of First Impressions”, representing STULZ with a professional, charismatic, and friendly demeanor to all callers and visitors. This individual will also be responsible for daily labor (time) edits within our SAP system, which is a crucial part of our daily operations. It is essential that this person be reliable, punctual, and schedule time off in advance whenever possible to ensure all duties are covered.

Requirements

• High School diploma or GED required; some college desired
• 3+ years in a front desk or customer-facing position in an office setting preferred
• SAP experience
• Experience with office machinery including scanner, postage meter, multi-line phone
• Excellent written and oral communication skills
• Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) in a business/professional environment
• Proficient in English with a clear and professional speaking voice
• Must have knowledge of basic mathematics

Responsibilities

• Starts each and every morning with entering daily labor edits, approve and transfer time within SAP
• Gleefully answers incoming calls, determines purpose of call and forwards to appropriate personnel, department, or voicemail
• Joyfully answers questions about the organization and provides callers with information including but not limited to: address, directions, Sales Representative contact information
• Enthusiastically welcomes visitors, determines purpose of visit, announces visitors to appropriate personnel, issues visitor badges, and assists prospective candidates with the online employment application process
• Processes incoming and outgoing mail and maintains the postage meter
• Processes weekly invoices
• Scans documents for the maintenance department and uploads documentation into SAP
• Execute 911 and/or evacuation procedures as necessary in accordance with guidelines
• Provides administrative support to Human Resources and other departments as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees