Front Desk Administrative Assistant I

Ulteig•Greenwood Village, CO

4d•$20 - $27•Onsite

About The Position

The Front Desk Administrative Assistant I will provide a high level of customer service and perform a wide range of office and facilities support activities to ensure the efficient operation of the organization. This position will be in office Monday through Friday.

Requirements

A High School degree or equivalent (GED) required
Minimum of 1 year of relevant experience or training
Proven proficiency in Microsoft Software Applications (Teams, Word, Excel, Power Point, Outlook), experience with Adobe Suite applications and other relevant technologies
Answer and transfer calls using the Microsoft Teams Phone System
Knowledge of standard office equipment
Must possess well-rounded knowledge of commonly used concepts, practices, and procedures
Ability to take direction well, use active listening skills, ask questions, and take notes if necessary
Must demonstrate excellent verbal/written communications, time management, interpersonal and organizational skills, and meticulous attention to detail, accuracy, and follow through
Ability to work both independently and collaboratively with individuals at all levels in the organization in a team environment
Ability to maintain confidentiality
Ability to work in the office Monday through Friday, 7:30AM to 4:30PM
Must have authorization to work permanently in the U.S.
Demonstrates openness to innovation by embracing and applying evolving technology and AI tools to enhance workflows, solve problems, and drive continuous improvement

Nice To Haves

International shipping experience is an asset but not required.

Responsibilities

Complete all opening and closing duties including lights on/off, dishwasher load/unload, lobby and conference room maintenance – supply stocking and straightening, etc.
Direct visitors, clients, interviewees, and vendors as needed
Maintain phone coverage, including retrieval of voice messages using Microsoft Teams
Perform general clerical duties including photocopying, digital faxing, PE stamp ordering, binding and mailer projects, scanning, name plate ordering, and creating emails and reports as needed, etc.
Assist the Facilities team with on-site vendor coordination and security badges
Vendor invoice coding and approval
Retrieve, open, sort, and distribute incoming correspondence (USPS)
Maintain postal meter– updates, load postage, and replace ink as needed
Prepare, ship, and maintain supplies for UPS, USPS and Fed Ex. Researching and coordinating other courier services as requested.
Retrieve, assign, and complete requests for information and administrative support submitted through the admin and facilities help desk ticket system and in person
Monitor and maintain office and facilities supply inventories w/consideration for budget and cost-effective solutions, including special order requests
Manage the check-out of IT equipment and other items as needed
Assist in the preparation of meetings, on-site team events and townhalls; including catering orders, room setup and event coordination at C-Suite level
Create digital signage for individual offices as directed by the communication department
Create “life event” acknowledgements – cards, flowers, gifts, memorials, etc.
Provide excellent customer service to both internal and external clients
Complete errands and all other duties as assigned
Follow all company policies and procedures