Freight Admin

Bath Concepts•Libertyville, IL

16d•Onsite

About The Position

The Freight Administrative Assistant for Rosenbach Freight is responsible for supporting compliance and employee relations across the organization, specifically within the context of DOT-regulated freight operations. This role plays a critical part in managing and maintaining Driver Qualification (DQ) files, coordinating pre-employment and ongoing background checks, and ensuring all related documentation is accurate and up to date in accordance with federal and company standards. Additionally, the Freight Admin Assistant for Rosenbach Freight serves as the Liaison between Rosenbach Freight and Bath Concepts for general HR related questions and concerns, escalating issues when necessary and helping maintain a positive and compliant workplace environment.

Requirements

Bachelor’s degree is preferred.
Minimum 2 years of experience in Human Resources preferred.
Experience with DOT compliance is preferred.
Multilingual preferred (Arabic or Spanish)
Proficiency in Microsoft Office Software (Excel, Word, etc.).
Experience with Paylocity is preferred.
Problem-solving
Time management
Team collaboration
Confidentiality

Responsibilities

Maintain driver route receipts and any other driver submitted paperwork.
Serve as point of contact with customers to schedule deliveries.
Maintain and audit Driver Qualification (DQ) files to ensure compliance with DOT/FMCSA regulations.
Coordinate and track background checks, MVRs, pre-employment drug screenings, and other DOT-required documents
Ensure timely and accurate processing of new hire onboarding, including CDL verification and document collection
Act as the HR contact for employee questions related to policies, procedures and workplace issues
Support internal audits and external inspections by preparing and organizing the required documentation.
Partner with freight team to ensure all drivers meet qualification standards.
Assist with updates to HR records, policy documentation, and compliance tracking systems.
Build expertise in driver onboarding, qualification standards, and transportation regulations
Contribute to a culture of safety, accuracy, and accountability across the organization