Freelance Event Specialist - North Wales, PA

Visit.org•North Wales, PA

1d•Onsite

About The Position

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist to help manage the logistics of upcoming in-person events. The ideal candidate will be based in North Wales, PA, and possess corporate event experience, an entrepreneurial spirit, a passion for Visit.org's mission, and the energy to thrive in a start-up tech environment. Visit.org connects companies with curated social impact team experiences that benefit local nonprofits, serving clients like Colgate, Paramount, and Visa.

Requirements

Fluency in English and strong communication skills.
Based in North Wales, PA.
Schedule flexibility with availability to work on a contract per-event basis, as needed.
Experience in complex, large-scale events and smaller executive-level intimate events.
Proven experience in executing events at the highest level and continuously raising the bar on content and customer experience.
Resourcefulness, ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations.
Quick thinker, able to problem-solve on the fly.
Self-starter who is organized and detail-oriented.
Experience building relationships with customers and strong customer service skills.
Experience with group facilitation and managing group dynamics.
Ability to work flexible hours, including nights and weekends, as needed.
Willingness and eagerness to travel to various areas of the local region.
Super strong interpersonal and customer service skills, especially in fast-paced situations.
Ability to wear many hats and take on varied tasks and projects.
Comfort being present and interacting with large crowds.

Nice To Haves

Corporate event experience.
Entrepreneurial spirit.
Extreme passion for Visit.org's mission.
Energy and discipline to be a builder in a start-up tech environment.

Responsibilities

Be the on-site, hands-on coordinator for events, managing setup, alignment with the on-site team, teardown, site cleanup, problem-solving, and ensuring a high-quality customer experience.
Serve as the Visit.org representative, leader, and problem solver at events.
Align roles and responsibilities with the onsite team, including event hosts, nonprofit organizations, venues, additional staff, and corporate partners.
Manage the check-in process for in-person events, providing a warm and friendly welcome.
Problem-solve issues such as missing supplies, late staff, or technology challenges.
Escalate issues to the Events Team when necessary.
Send consistent updates, photos, and videos to the Events Team throughout the event.
Oversee breakdown after the event, assisting with site cleanup and repackaging/shipping materials.
Pack supplies and add shipping labels, which may include loading boxes.