Foundation Associate

Dwight School•New York, NY

3d•$70,000 - $80,000

About The Position

The Foundation Associate is an integral member of the Foundation team. The Foundation Associate is responsible for administrative support for most Foundation office initiatives, and collaborates frequently with (and provides support to) all members of the team.

Requirements

Bachelor’s Degree required
Excellent verbal and written communication skills required. A successful candidate will have superlative social skills and the ability to interact warmly and professionally with a diverse set of constituencies.
Candidates should be enthusiastic self-starters who can handle a wide range of administrative and executive support tasks
Tact, proactivity, patience, attention to detail, professionalism, and sense of humor are essential for this role
Candidates must have the ability to multitask, meet deadlines, and work effectively in support of colleagues
Advanced computer skills required, including Microsoft Word, Excel, and PowerPoint
Database experience required; Raiser’s Edge experience strongly preferred
Must be available to work approximately 20 evenings and some Saturday events required

Responsibilities

Maintain Raiser’s Edge database to ensure accurate, thorough records of all constituencies
Assist in prospect research on all constituencies to identify top prospects and solicitation strategies
Process all donations and generate gift acknowledgment letters
Prepare donor profiles and development reports as needed
Document protocols for all database activity
Prepare mailing lists and coordinate all print and digital mailings
Reconcile revenues and brokerage accounts with the bookkeeper, and prepare audit reports as needed
Provide support as needed to all Foundation staff with fundraising initiatives, office projects, and day-to-day activities
Assist in the management of overall office operations, including taking inventory of and ordering supplies
Coordinate various paper mailings and assist in the creation of electronic communications and other digital mailings
Assist in the preparation of reports for Foundation staff and external audiences
Manage office calendar, scheduling appointments, meetings, and travel
Attend and support logistics for key Foundation and School events throughout the year
Manage the silent auction by coordinating approximately 250-300 auction items, detailing inventory, writing item descriptions, and organizing distribution
Oversee spreadsheet of all auction items
Participate in day-of run of show
Assist in the planning and execution of various Foundation events, including promotion, managing event RSVP’s, and preparing materials
Record notes and prepare minutes as needed at various meetings