Forsyth Summer Discovery Camp Co-Director for Communications & Administration

Forsyth School•Saint Louis, MO

20d•Onsite

About The Position

Forsyth Summer Discovery is an extension of Forsyth School's experience, offering a balance of structure and freedom for children aged 3 through Grade 7. The program provides a largely "unplugged" experience with a neighborhood feel, featuring 8 one-week sessions with diverse themes that allow campers to explore various activities like art, engineering, filmmaking, science, and more. It's a place for children to play, try, make, be, and do in different environments such as high ropes courses, science labs, stages, gardens, and fields.

Requirements

Excellent organizational and time-management skills.
Strong attention to detail and follow-through.
Excellent written and verbal communication skills.
Strong customer-service skills and the ability to communicate professionally with families and employees.
Ability to manage multiple priorities, deadlines, and time-sensitive issues.
Strong computer and technology skills, including proficiency with Google Workspace, spreadsheets, email, and online systems.
Ability to learn and effectively use CampBrain and staff scheduling/communication platforms.
Strong problem-solving skills and sound judgment.
Ability to work independently while collaborating effectively with a team.
Ability to maintain confidentiality when handling camper, family, medical, and employee information.
Availability and responsiveness during the summer camp season.

Nice To Haves

Experience in school, camp, youth programming, or auxiliary programming.
Experience with CampBrain or another online registration system.
Experience with staff scheduling, hiring, payroll, purchasing, or budget administration.
Experience working with children and families.
Experience coordinating programs, events, or other large-scale activities.

Responsibilities

Assist with the development and coordination of the annual summer camp program.
Work with the Co-Director, camp leads, and school personnel to develop a diverse range of camp offerings for different ages and interests.
Establish appropriate enrollment caps and waitlists based on program needs, staffing, and safety considerations.
Develop and monitor the summer camp budget in collaboration with the Business Office.
Maintain organized records of camp income, expenses, registrations, and other program information.
Build and maintain the annual CampBrain registration site, including camp descriptions, pricing, grade levels, schedules, and policies.
Coordinate registration launches and enrollment periods.
Monitor enrollment and work with the Marketing team to promote camps as needed.
Process registrations, payments, cancellations, and refunds.
Monitor payment plans and follow up with families regarding outstanding or declined payments.
Respond promptly and professionally to camp-related emails and questions.
Communicate regularly with families before and throughout the summer, including weekly camp information and reminders.
Lead the recruitment and rehiring of camp counselors and leads.
Work with Human Resources to ensure all staff are appropriately hired and onboarded prior to the start of camp.
Create and maintain counselor schedules.
Coordinate mandatory staff meetings and pre-camp preparation.
Review staff timecards for payroll.
Provide ongoing support to camp leads and counselors throughout the summer.
Coordinate the operational details necessary for each camp session.
Prepare camper rosters, allergy and emergency information, aftercare lists, name tags, check-in materials, and other camp documentation.
Help coordinate the Camp Open House/Meet & Greet for camp families.
Purchase and organize camp supplies, snacks, and other materials based on program needs and lead requests.
Ensure camp leads have the information and materials they need to successfully run their programs.
Help address and resolve situations involving campers, families, staff, schedules, supplies, and other day-to-day camp operations.
Process payments, refunds, purchasing requests, and other administrative tasks throughout the summer.
Collaborate closely with the Camp Co-Director for Programming & Operations.
Work with the Assistant Head of School for Strategic Initiatives, Business Office, Human Resources, Marketing, school leadership, camp leads, counselors, and other school personnel to ensure a well-organized and successful summer camp program.