Forms & Records Analyst 3

State of Washington • Spokane County – Spokane, WA

22h • Hybrid

About The Position

This position exists to fulfill important legal obligations, including those arising under the Public Records Act (PRA) and court rule. The position enhances transparency and public trust in the agency by efficiently, accurately, and timely processing public disclosure requests for agency documents, according to applicable laws. The position requires a thorough understanding of agency personnel, records, and systems to identify potentially responsive records, gather them from agency personnel and systems, apply appropriate redactions, assert applicable exemptions to disclosure, and document work comprehensively using prescribed methods and tools. It works closely with members of the public, the agency, and the legal community.

Requirements

• High School diploma or GED equivalent
• A minimum of 2 years clerical experience
• Ability to lift up to 40 pounds (archive boxes)

Nice To Haves

• Lived experience, volunteer positions, or a combination of experience and education could demonstrate ability to perform the duties.

Responsibilities

• Fulfill obligations related to public disclosure requests.
• Maintain current knowledge of public records obligations.
• Timely respond to requests for public records, including seeking clarification when appropriate.
• Document steps taken to conduct a thorough search for potentially responsive records.
• Gather responsive records including through the consistent use of control sheets completed by all agency staff who may have responsive records.
• Apply redactions and withhold from disclosure all information that is legally exempt from disclosure.
• Prepare an accurate redaction/withholding log, citing applicable exemptions.
• Testify and/or sign declarations about the records furnished/redacted/withheld, and all steps taken to fulfill each public records request.
• Furnish records responsive to subpoenas and other legal processes.
• Maintain current knowledge of processes related to processing records for legal processes.
• Contact prosecutors and others timely when processing subpoenas.
• Gather and supply all records responsive to legal processes in a timely manner and testify/sign declarations about the thoroughness of the search for all records.
• Before release of any confidential or sensitive information, collaborate with internal staff and supervisor(s) to safeguard such confidential/sensitive information as directed.
• Serve as a subject matter expert for record retention, production, and destruction obligations.

Benefits

• Flexible schedules
• Telework options for most positions
• Infants at Work Program
• Continuous growth and development opportunities
• Opportunities to serve your community and make an impact through meaningful work
• Employment opportunities that recognize military veterans and/or military spouse per Governor Executive Order 19-01
• Qualification for the Public Loan Forgiveness Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED