Non-Perm Forms and Records Analyst 3 (FRA3) - Spokane

State of Washington • Spokane County – Spokane, WA

4d • Hybrid

About The Position

Our vision is to ensure that “ All Washington's children and youth grow up safe and healthy, thriving physically, emotionally, and educationally, nurtured by family and community". This is a non-permanent position with an expected end date of 9/15/27. The role is hybrid and can be located anywhere within Region 1. We are seeking a motivated Forms and Records Analyst (FRA3) to join our amazing Child Welfare Region 1 Discovery Team. This position requires technical expertise to process and complete requests. In this role, you will provide technical expertise and consultation to DCYF managers across Region 1. Your duties will include receiving discovery requests, carrying out searches, identifying and redacting exempt information, responding to requests, and retaining records in compliance with record retention requirements. You will be an expert in identifying, preserving, and protecting confidential and exempt information.

Requirements

• Equivalent education and experience totaling six years in forms and/or records management, clerical duties associated with records management, public disclosure, paralegal, or customer service.
• One year of experience as a Forms & Records Analyst 2.
• A Bachelor’s degree in business administration, accounting, social services, law, paralegal, or a related field AND two (2) years of experience in forms and records management, public disclosure, or other clerical duties associated with records/customer service.
• An Associate’s degree in business administration, accounting, social services, law, paralegal, or a related field AND four (4) years of experience in forms and records management, public disclosure, or other clerical duties associated with records/customer service.
• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.
• A minimum of at least two years of driving experience and a valid driver’s license.
• The incumbent must successfully complete formal training courses as required by law, policy, and regional requirements within one year of their appointment.
• Degrees must be obtained from an accredited college or university whose accreditation is recognized by the U.S. Department of Education and the Council for Higher Education Accreditation (CHEA), or a foreign equivalent verified by a NACES-approved organization at naces.org.
• Foreign Equivalency certification must be attached to the application for degrees obtained outside the U.S.

Nice To Haves

• Experience with the Public Records Act and /or Discovery processes.
• Previous work experience using FAMLINK, WaCompass, ACT, AX, and SharePoint.
• Working knowledge of DCYF policies, procedures, rules, and regulations.
• An advanced level of skill utilizing Microsoft Office Suite (Word, Excel, and Outlook).

Responsibilities

• Process, gather information for, and respond to Discovery/Disclosure requests.
• Coordinate calculated searches for legal discovery and collect all records to ensure the requested information is collected in an unredacted and unaltered state.
• Utilize FAMLINK, SharePoint, and AX to verify the location of records.
• Respond in a timely and accurate manner to all regional Discovery requests from Social Service Specialists, the Attorney General's Office, and the Courts.
• Provide training and technical assistance to regional staff regarding Discovery Laws, Policies, and Procedures.
• Search and collect records to ensure all requested information and records in DCYF's possession are collected.
• Travel to the courthouse to submit and pick up legal documents.
• Upload all relevant documents/court orders into the family file in FAMLINK.
• Email or distribute documents to the appropriate parties.

Benefits

• The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree