Food & Beverage Executive Assistant

Dickies Arena•Fort Worth, TX

9d•Onsite

About The Position

Trail Drive Management Corp (TDMC) is looking for a full-time Food & Beverage Executive Assistant. This position is responsible for providing personalized support in a well-organized and timely manner for the Director of Food & Beverage, Food & Beverage Leadership Team & Operation.

Requirements

Must be a minimum of 21 years of age.
Proven experience as an executive administrative assistant, senior executive assistant, or other high-level assistant
Full comprehension of office management systems and procedures
Candidate should be proficient in Microsoft Office applications (Word, Excel, PowerPoint, CRM, and Outlook)
Possess excellent interpersonal skills, as well as discretion and confidentiality with sensitive company/client information
Possess excellent written and verbal communication skills; proficiency in English
Strong attention to detail and proven customer service skills
Exceptional organization and prioritization
Exemplary planning and time management skills
Works well with others, establishing and maintaining effective relationships with fellow workers and supervisors
Ability to work a flexible schedule including � nights, weekends, and holidays.
Able to communicate effectively with management, guests, and team members.
Ability to handle multiple tasks in a fast-paced, high-energy environment.

Responsibilities

Act as a point of contact between the executives and internal/external clients
Able to communicate well and be diligent about timely correspondence
Handle requests and queries appropriately
Maintain meeting schedules and provide reminders
Assist in event planning and provide operational support to the organization
Assist the leadership team with scheduling as needed, tracking of team member certifications, attendance at trainings, etc.
Assist leadership with coordination of temporary staff and/or not-for-profit groups (if/when appropriate)
Complete travel arrangements when necessary
Complete expense reports in a timely and accurate manner
Assist with tracking and coordination of department-related purchases/expenses
Assist with financial reconciliation and/or event/operational budget management
Establish and ensure the ongoing maintenance of a filing system for all F&B department-related information
Create reports and update internal databases as required/requested
Data entry in various company systems
Facilitate internal communication to the leadership team and/or staff
Maintain office manager role, ordering supplies, etc., and suggest more efficient ways to run the office and troubleshoot any issues
Support Food & Beverage/TDMC Customer Services initiatives
Support F&B Leadership as requested
Performs other duties as assigned.