FOIA Analyst

MacMore•Washington, DC

2d•Onsite

About The Position

MacMore is seeking a highly qualified FOIA Analyst to provide comprehensive Freedom of Information Act (FOIA) support services for a pending contract award. This role involves managing the end-to-end processing of FOIA requests, reviewing them for sufficiency, coordinating records searches, and preparing responsive records for disclosure. The analyst will conduct detailed reviews to identify applicable exemptions and protections, perform electronic redactions, and draft various FOIA-related correspondence. Collaboration with internal and external stakeholders, including program offices, legal counsel, and other agencies, is crucial for resolving complex disclosure issues. The position requires research and application of relevant statutes, regulations, and case law, as well as maintaining accurate electronic case files and monitoring case progress. Additionally, the role supports FOIA program administration, including records management, website updates, Section 508 compliance, and training. The analyst will also prepare reports, performance metrics, and briefings for agency leadership and FOIA program management. A significant part of the role includes providing comprehensive administrative and program support, developing documentation, tracking tasks, coordinating meetings, managing correspondence, and supporting communications and outreach activities.

Requirements

Bachelor's degree preferred. Relevant combination of education, training, certifications, and experience may be considered in lieu of a degree.
Minimum of three (3) years of full-time experience performing FOIA support services or substantially similar FOIA-related functions.
Demonstrated experience performing work of similar size, scope, and complexity.
Demonstrated ability to support the processing, tracking, coordination, review, administration, and management of FOIA requests in a federal or comparable environment.
Ability to interpret and apply federal statutes, regulations, agency policies, and FOIA guidance.
Strong written and verbal communication skills.
Proficiency with Microsoft Office Suite and electronic records management systems.
Ability to work independently and manage multiple priorities in a fast-paced environment.
Minimum of Four (4) years office environment program/administrative support.
Bachelor’s Degree. Substitution for a bachelor’s degree will be minimum of four years of relevant experience in addition to the required minimum years of experience.
Knowledge of Microsoft Office software suite, including but not limited to, Word, PowerPoint and Excel.
General document processing and management.
Ability to research, collect, develop and consolidate data for use in the preparation of reports.
Knowledge of standard processing procedures, formats, distribution for correspondence, presentations and reports produced.

Nice To Haves

Experience supporting Cabinet-level agencies or large federal FOIA programs.
Experience processing complex, expedited, sensitive, or litigation-related FOIA requests.
Experience supporting high-volume FOIA operations.
Advanced FOIA training, certifications, or specialized professional development.
Experience with supervisory, quality control, or team leadership responsibilities.
Demonstrated success managing competing priorities and statutory deadlines.
Experience preparing Vaughn indices and litigation support documentation.
Experience supporting Privacy Act (PA) requests and records disclosures.
Knowledge of Department of the Interior (DOI), National Park Service (NPS), or similar federal agency FOIA programs.

Responsibilities

Manage the end-to-end processing of Freedom of Information Act (FOIA) requests, including intake, tracking, assignment, acknowledgment, and correspondence management using FOIA tracking systems (e.g., FOIAXpress).
Review incoming requests for procedural sufficiency, scope, fee determinations, expedited processing eligibility, fee waivers, and compliance with FOIA, Privacy Act, and agency requirements.
Coordinate and monitor records searches by identifying appropriate offices, custodians, and stakeholders; provide guidance on search requirements and ensure timely completion of search activities.
Collect, organize, convert, and prepare responsive records and supporting documentation for review and disclosure processing.
Conduct detailed reviews of records to determine responsiveness and identify applicable FOIA exemptions, Privacy Act protections, and other sensitive information requiring special handling.
Perform electronic redactions, annotate records with appropriate exemption citations, and prepare disclosure recommendations for government review and approval.
Draft acknowledgment letters, interim and final response letters, consultation requests, referral packages, Vaughn indices, and other FOIA-related correspondence.
Coordinate internal and external consultations with program offices, legal counsel, other agencies, and stakeholders to resolve complex disclosure issues and ensure legally defensible responses.
Conduct research and apply applicable statutes, regulations, case law, agency guidance, and policy requirements to support FOIA processing and litigation-sensitive matters.
Maintain complete and accurate electronic administrative case files, ensuring all actions, communications, milestones, and documentation are properly recorded and archived.
Monitor case progress, identify overdue actions or processing deficiencies, reconcile tracking system data, and support continuous improvement of FOIA operations.
Prepare recurring and ad hoc reports, performance metrics, status briefings, and data quality assessments for agency leadership and FOIA program management.
Support FOIA program administration, including records management, website content updates, Section 508 compliance requirements, and training or guidance for agency personnel and records custodians.
Collaborate closely with FOIA Officers, agency leadership, program offices, and legal representatives to ensure timely, accurate, and compliant responses to public information requests.
Provide comprehensive administrative and program support, including documentation development, task tracking, meeting coordination, and communications support to ensure efficient day-to-day operations.
Develop and maintain a wide range of program documentation, including PowerPoint presentations, reports, white papers, spreadsheets, meeting minutes, and action item trackers.
Research, analyze, and synthesize information from multiple sources to prepare recurring and ad hoc reports, ensuring accuracy, completeness, and alignment with established formats and templates.
Manage incoming and outgoing correspondence, including tracking, routing, suspense management, and quality review to ensure compliance with organizational policies and formatting standards.
Coordinate meetings, conferences, and events by managing calendars, scheduling participants, preparing materials, and documenting outcomes, including tracking follow-up actions.
Support data calls and reporting requirements by collecting, validating, and compiling information within tight deadlines, ensuring timely and accurate submissions.
Maintain tracking systems for key administrative and programmatic actions, including memoranda, agreements, training records, certifications, and approvals throughout the review lifecycle.
Perform data analysis and develop supporting metrics and reports to inform decision-making and improve program efficiency and workflow processes.
Coordinate official travel arrangements, including itineraries, logistics, and documentation, ensuring compliance with agency travel systems and protocol requirements.
Support communications and outreach activities by developing draft materials (e.g., articles, briefings, event materials) and coordinating special events, including ceremonial and stakeholder engagements.