Flight Record Coordinator

Embry-Riddle Aeronautical University • Daytona Beach, FL

4d • Onsite

About The Position

Embry-Riddle Aeronautical University - Daytona Beach is seeking a detail-oriented and collaborative Flight Record Coordinator to serve as a vital link between the Office of the Registrar and the Daytona Beach and Prescott Flight Departments. Reporting to the University Registrar, this unique cross-functional role is responsible for ensuring the accurate exchange of data between academic and flight operations systems, maintaining regulatory compliance, communicating student status information to partner offices and supporting internal and external audits, record discrepancy review and resolution of record issues. The Coordinator will be responsible for ensuring appropriate messaging is departed to students through established communication channels. Additionally, this individual will maintain procedures, identify process gaps, and support improvements related to flight training records and academic records. The ideal candidate will be skilled in student data management, understand FAA, TSA, DOE and VA regulations as they pertain to flight training programs, and be experienced in higher education processes involving academic record management, satisfactory academic progress, registration, and scheduling.

Requirements

• Bachelor's Degree.
• A minimum of 1 to 3 years of relevant work experience is required.
• Type of work-related experience: Administrative/Compliance/Higher Ed/Flight Ops
• Strong knowledge of FAA, DOE, TSA and VA regulations and academic policies.
• Excellent attention to detail, problem-solving skills, and organizational abilities.
• Proficiency with student information systems (e.g., PeopleSoft) and flight scheduling (ETA) software.
• Experience with Microsoft Access and Excel strongly desired.

Responsibilities

• Ensuring the accurate exchange of data between academic and flight operations systems.
• Maintaining regulatory compliance.
• Communicating student status information to partner offices.
• Supporting internal and external audits, record discrepancy review and resolution of record issues.
• Ensuring appropriate messaging is departed to students through established communication channels.
• Maintaining procedures, identifying process gaps, and supporting improvements related to flight training records and academic records.

Benefits

• Up to 18 days of paid leave in your first year, including 3 days granted upon hire and 15 days accrued throughout the year.
• 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.
• 100% tuition coverage for yourself for one undergraduate and one graduate degree.
• Discounted tuition rates for your spouse and dependent children up to age 26.
• ERAU contributes 6% of your base salary to your retirement plan.
• ERAU offers a 4% matching contribution to your retirement plan – with no vesting period.
• 15 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level