Fleet Utilization Analyst – Heavy Equipment

RPM xConstruction•McKinney, TX

62d•Hybrid

About The Position

The Fleet Utilization Analyst will be responsible for monitoring and analyzing the utilization of heavy equipment across job sites and divisions. This role involves identifying underutilized equipment, tracking equipment movement, generating reports, and ensuring data accuracy within various systems. The analyst will provide data-driven insights to support fleet management decisions, optimize equipment deployment, and ensure accurate internal billing.

Requirements

3+ years of experience working with construction equipment, fleet operations, or heavy equipment rental.
Strong understanding of fleet economics and equipment operations (excavators, dozers, loaders, graders, etc.).
Advanced proficiency in Power Bi, Microsoft Excel (pivot tables, formulas, sequel, data analysis).
Experience generating operational or utilization reports.
High attention to detail with a strong focus on data accuracy and validation.
Ability to analyze complex data and communicate findings clearly.

Nice To Haves

Experience with fleet management, telematics, construction ERP and rental systems. (Viewpoint/Vista, RentalMan or similar)
Experience supporting equipment billing or cost tracking.
Experience with telematics platforms (OEM or third party)

Responsibilities

Monitor and analyze utilization of heavy equipment across job sites and divisions.
Identify underutilized, idle, or overutilized equipment and report findings to fleet leadership.
Track equipment availability, active deployment, and standby status to support proactive fleet planning.
Analyze utilization trends by equipment class, job type, and project duration.
Provide data-driven insights to support redeployment decisions, rental avoidance, and fleet right-sizing initiatives.
Verify and document equipment transfers, deployments, and job site movements within the ERP (Vista/Viewpoint) system and fleet management systems.
Ensure equipment location and job assignments are accurately recorded.
Work with project teams and dispatch to maintain accurate tracking equipment.
Generate and distribute daily, weekly, and monthly utilization reports.
Extract, consolidate, and analyze data from ERP (Vista/Viewpoint) systems and telematics platforms fleet tracking tools.
Maintain dashboards and tracking tools used by fleet operations and leadership.
Identify trends in equipment usage and provide recommendations to improve utilization.
Provide accurate utilization data to support internal equipment billing processes.
Validate equipment hours, job assignments, and deployment dates to ensure billing accuracy.
Assist accounting and operations teams with equipment cost allocation.
Maintain accurate and up-to-date equipment records within ERP (Vista/Viewpoint), fleet management, and telematics systems.
Audit fleet data to ensure correct equipment assignments, usage records, and location tracking.
Identify data gaps, process inefficiencies, and reporting limitations within fleet systems.
Assist in improving fleet reporting processes and automation.