Fleet & Rentals Coordinator

The Universal Group•Vernon, BC

8d•CA$65,000 - CA$67,500•Hybrid

About The Position

The Universal Group, recognized as one of Canada's Best Managed companies in 2026, has an exciting opportunity in our Fleet and Rental team. As a Fleet & Rentals Coordinator, you will be responsible for optimizing the Interior operations surrounding fleet and rental business. Primary responsibilities will include inventory management, equipment repair/maintenance, property/asset tracking, and ensuring the overall functionality and cleanliness of the fleet, facilities, and equipment.

Requirements

High school diploma or equivalent; a bachelor's degree in a related field is a plus.
Hands on leadership – this is not a purely office-based role. Approximately 50% of your time will be spent doing administrative tasks and 50% will be in the field supporting your team as needed.
Minimum 2 years of experience in fleet management preferably in a traffic control or similar industry.
Proficiency in using inventory management software and Google Suite.
Valid driver's license with a clean driving record.
Strong organizational and problem-solving skills.
Excellent communication and interpersonal abilities.
Ability to work independently and as part of a team.
Being Resilient: Rebounding from setbacks and adversity when facing difficult situations
Situational Adaptability: Adapting approach and demeanor in real time to match the shifting demands of different situations
Ensures Accountability: Holding self and others accountable to meet commitments
Communicates Effectively: Building partnerships and working collaboratively with others to meet shared objectives.
Customer Focus: Building strong customer relationships and delivering customer-centric solutions.

Nice To Haves

Experince with Geotab and Point Of Rental software is preferred
Experience towing a trailer is preferred.

Responsibilities

Maintain accurate records of all inventory items in the warehouse.
Monitor stock levels and reorder supplies/equipment as needed to ensure uninterrupted operations.
Conduct regular inventory audits to identify discrepancies and implement corrective measures.
Supplies equipment as needed to support all company fleet vehicles, sites, and personnel.
Provide weekly reporting to the Operations Manager.
Provide timely delivery of fleet vehicles and equipment as required.
Efficiently load, unload, and organize fleet vehicles and equipment in accordance with operational requirements.
Ensure all fleet vehicles and equipment is maintained and kept in clean / damage free condition.
Schedule and complete maintenance on equipment including trailers with electrical components, batteries, etc.
Track and manage all company-owned property within warehouse and office facilities, including equipment, vehicles, and tools.
Implement a system for check-in and check-out of company property to prevent loss or damage.
Collaborate with maintenance teams to ensure the facilities are well-maintained and meet safety standards.
Schedule and oversee routine facility inspections, repairs, and maintenance activities.
Supervises parking facilities, maintenance services (including janitorial and HVAC), and ensures compliance with health and safety regulations for facilities.
Liaise with vendors and suppliers to ensure timely delivery of supplies and equipment & timely work is completed on assets in for service.
Generate and share approved PO’s with vendors in a timely fashion to ensure no interruption in payment to primary vendors.
Ensure that all facility operations comply with safety regulations and company policies.
Conduct safety training and drills for employees as needed.
Maintain accurate records of all fleet & equipment in appropriate portals (Geotab, Monday.com, etc.)
Generate regular reports on inventory levels, property status, and facility maintenance.
Provide insights and recommendations for cost savings and process improvements.
Identifies discrepancies between physical inventory counts and computerized records, and implements necessary adjustments.
Provide weekly, monthly and quarterly reporting to the General Manager of Traffic Services.