Fleet Procurement Specialist
About The Position
The Fleet Procurement Specialist manages fleet vehicle and equipment procurement from planning and specification development through purchasing, upfitting, and delivery. The position coordinates with County departments, vendors, and Purchasing to ensure acquisitions meet operational needs, budget requirements, and purchasing standards. It oversees procurement processes, contract and vendor coordination, asset records, and delivery inspections, while supporting Fleet replacement planning, asset disposition, pool vehicles, and Key Valet. This is an in-person position with a Monday–Friday schedule from 7:30 AM to 4:00 PM.
Requirements
- Three years of experience in procurement standards and service-level agreements.
- High school diploma or GED.
- Valid driver's license by date of hire.
- Strong strategic thinking and technical fleet knowledge.
- Experience with fleet management software, vehicle lifecycle tracking, and data analysis.
- Experience developing technical vehicle specifications, managing vendor relationships, and negotiating contracts.
- Knowledge of government purchasing processes, including competitive bidding, RFPs, and purchasing compliance.
- Ability to collaborate with County departments to understand their vehicle and equipment needs.
Responsibilities
- Work with County departments to identify vehicle and equipment needs and develop specifications for purchases, rentals, and upfitting.
- Prepare requests for quotations (RFQs), bids, requests for proposals (RFPs), and other purchasing documents; coordinate with Purchasing on solicitations and purchasing contracts.
- Track vehicle and equipment orders from purchase initiation through production, upfitting, and delivery; monitor schedules, delays, specification changes, costs, and delivery timelines.
- Inspect incoming vehicles and equipment for compliance with approved specifications, safety requirements, and condition; identify discrepancies or damage and coordinate corrective action.
- Maintain purchasing, acquisition, upfitting, warranty, and asset records; generate purchase orders and process receiving and accounting updates.
- Support Fleet replacement planning, asset disposition, pool vehicles, and Key Valet.
Benefits
- Medical, dental, and vision benefits
- FSA or HSA, depending on the medical plan
- Short- and long-term disability
- Employee Assistance Program
- Basic Life/AD&D Insurance
- Accident and Critical Illness Insurance
- Retirement Plan 401(a) with employer match
- 457(b) Deferred Compensation
- Paid time off, including vacation, sick leave, and holidays
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
