Fleet Parts and Support

ARBORWORKS LLC • Oakhurst, CA

2d

About The Position

The Fleet Parts and Support Specialist is responsible for supporting fleet operations by managing parts inventory, coordinating procurement, and providing administrative and technical support to maintenance and operations teams. This role ensures vehicles and equipment remain operational by maintaining accurate parts availability, vendor coordination, and service documentation.

Requirements

• High school diploma or equivalent required; associate degree or technical training preferred
• 2+ years of experience in fleet maintenance support, parts management, automotive, or heavy equipment environment
• Strong knowledge of vehicle parts, maintenance processes, or fleet operations
• Proficiency in inventory management systems and Microsoft Office (Excel, Outlook)
• Strong organizational, communication, and problem‑solving skills
• Ability to multitask in a fast‑paced environment

Nice To Haves

• Experience with fleet management software (e.g., Fleetio, RTA, Samsara, or similar)
• Knowledge of DOT compliance and fleet regulations
• Automotive or diesel parts certification
• Experience supporting a medium to large fleet (50+ vehicles)

Responsibilities

• Manage inventory of fleet parts, tools, and supplies across maintenance locations
• Order, receive, and distribute parts to ensure minimal vehicle downtime
• Monitor inventory levels and recommend reorder points
• Track part usage, warranty status, and core returns
• Maintain accurate inventory records in fleet maintenance or ERP systems
• Support technicians and fleet staff with parts sourcing and availability
• Coordinate with vendors, dealerships, and service providers
• Assist with scheduling outside repairs and managing service documentation
• Process purchase orders, invoices, and warranty claims
• Ensure compliance with company policies and fleet procedures
• Maintain service records, work orders, and maintenance documentation
• Track maintenance costs and assist with budget reporting
• Generate reports on parts usage, costs, and inventory trends
• Support audits and compliance reviews as needed
• Establish and maintain relationships with parts suppliers and vendors
• Negotiate pricing, lead times, and return policies when applicable
• Evaluate vendor performance and recommend improvements
• Ensure proper handling, storage, and disposal of parts and materials
• Support fleet compliance with DOT, OSHA, and company safety standards
• Promote best practices for maintenance efficiency and safety

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED