Fleet Operations Coordinator

Terracon•Dallas, TX

16h

About The Position

The Fleet Operations Coordinator is responsible for efficient fleet operations of the region or division. In collaboration with the Corporate Fleet team and local office administrators, coordinate adherence to compliance regulations, vehicle maintenance, and budget management.

Requirements

Bachelor’s degree in business administration, finance, accounting or related field and 1 year fleet, procurement, or sourcing experience. Or, in lieu of a degree, 5 years’ related experience.
Basic understanding of various vehicle classes.
Proficiency with telematics systems, fleet tracking platforms, and Microsoft Office Suite (Excel, Outlook, Word)
Ability to interpret and act on system-generated fleet and maintenance reports.
Basic negotiating skills and understanding of procurement process.
Experience and aptitude toward exceptional customer service.
Good understanding of “Procure to Pay” process and ERP functionality.
Valid driver’s license with acceptable violation history may be required.

Nice To Haves

Experience in fleet operations, logistics coordination, or vehicle maintenance management preferred.
Strong understanding of vehicle registration processes, emissions testing requirements, and DOT compliance standards.
Previous involvement in equipment rental coordination and inventory tracking.
Experience supporting vehicle inspections and implementing corrective actions.

Responsibilities

Support the execution of current fleet objectives and assist local teams to ensure efficiency.
Provide administrative support for the annual fleet budget request process, including gathering data and preparing documentation for vehicle ordering.
Review upcoming/overdue registration renewals to minimize downtime and registration expenses.
Provide guidance for required emissions testing and/or inspections within the area to assist with timely renewal in the region if there are excessively overdue.
Coordinate movement of vehicles into and out of the area via trucking, as directed by the Fleet department.
Track and help schedule routine repairs and preventative maintenance to promote vehicle reliability and reduce service disruptions.
Assist local operations with scheduling fleet maintenance with 3rd party vendors.
Review and approve monthly vehicle rentals, look for opportunities for vehicle transfers to cut down on rental costs within the region/division.
Assist with processing purchase orders (PO’s) and invoices and coordinate with the corporate accounting department on daily information requests.
Monitor monthly vehicle inspections for exceptions and coordinate with operations for necessary follow-up actions.
Request insurance cards as needed.
Assist with resolving vehicle registration issues by coordinating with internal departments and external agencies as needed.
Review usage of company fuel card program and assist with compliance.
Assist setting up equipment rentals such as forklifts, field equipment rentals.
Assist with educating local operations with delivery of new vehicles processes.
Help coordinate with local upfitters for the installation of required accessories (e.g., strobe lights, backup alarms, toolboxes) on fleet vehicles.
Support review of DOT compliance in regard to vehicle requirements and driver qualifications if applicable to your operations.
Responsible for the on-going development and administration of system reports – adapting to changing business imperatives.
Participate in the day-to-day administration of the company’s vehicle and equipment telematics program, including device tracking and reporting support.
Follow safety rules, guidelines and standards for all projects.
Participate in pre-task planning.
Report any safety issues or concerns to management.
Be responsible for maintaining quality standards on all projects.
Perform other duties as assigned.