Fleet Materials & Logistics Manager

TerraFirma•Austin, TX

16d•Onsite

About The Position

TerraFirma is hiring a Fleet Materials & Logistics Manager to own heavy equipment fleet management, materials sourcing, and trucking logistics across its construction projects. The role supports a fleet scaling to approximately 100 machines and is responsible for keeping equipment ready, job sites supplied, and field production moving while reducing downtime and delivered costs. This is a hands-on build role: the manager will create the team, vendor network, and systems that support operations, including quarry and carrier relationships and fleet tracking and dispatch tools that connect field activity with engineering and finance. The position works on site in Buda, Texas, and at active project sites.

Requirements

At least 5 years of experience in heavy civil fleet management, equipment operations, or construction logistics, with direct responsibility for maintenance and vendor coordination.
Strong working knowledge of earthmoving equipment, service requirements, repair prioritization, and equipment operating costs.
Experience negotiating with quarries, material suppliers, equipment dealers, service providers, and trucking contractors.
Ability to manage mechanics and vendors, coordinate multiple job sites, and maintain accurate digital records with limited supervision.
Willingness to work on site in Buda, Texas, and at active project sites, and to relocate if not within commuting distance.
Valid driver’s license and ability to travel to project sites across Texas.
Comfort working in a fast-paced startup environment.
Availability for early starts, extended hours, and urgent breakdown or dispatch issues when project needs require.

Nice To Haves

Experience supporting fleets of 50–100+ machines, including maintenance budgets, rentals, and equipment lifecycle decisions.
Established Central Texas quarry, trucking, dealer, and service relationships.
Experience with fleet telematics, maintenance software, dispatch systems, or digital ticket reconciliation.
Interest in robotics and construction automation.

Responsibilities

Track each machine’s location, hours, condition, utilization, maintenance needs, downtime, and cost, and establish repair priorities.
Own fleet readiness, including preventive maintenance, inspections, repairs, fueling, parts, and service records; manage mechanics, field service providers, and dealers.
Coordinate equipment assignments, mobilization, transfers, and demobilization with project teams.
Manage fleet budgets, rentals, off-rents, and warranties, and make equipment purchase and replacement recommendations.
Own quarry and supplier relationships for aggregate, base, select fill, and other materials; negotiate pricing, supply commitments, and delivery terms.
Coordinate material imports, exports, stockpiles, and disposal sites, confirming specifications, capacity, and access before dispatch.
Build and manage a dependable carrier network, secure trucking capacity, negotiate rates, dispatch trucks, and arrange backup coverage across job sites.
Balance loading, haul cycles, and receiving capacity to meet production targets while avoiding excessive queues or standby.
Provide estimating with accurate equipment, material, hauling, and disposal costs and lead times, and feed actual project costs into future bids.
Partner with engineering and finance to connect fleet tracking, dispatch, automated load counts, tickets, invoice reconciliation, and carrier payment.
Track equipment availability, delivered material cost, trucking, and ticket discrepancies; own corrective actions and grow the team as volume increases.