Fleet Manager

PHILABUNDANCE•Philadelphia, PA

2d•$55,000 - $55,000

About The Position

The Route Manager is responsible for dispatching and supporting the management of maintenance and repairs of the Philabundance fleet which includes both commercial trucks and non-commercial vehicles. Responsibilities include ensuring vehicle inspections (pre-and-post trip) are conducted daily in accordance with FMCSA regulations by Philabundance driving team. The Route Manager owns the overall vehicle inspection function of CDL fleet vehicles. The Route Manager is responsible for providing input to improve metrics and requirements that will support the overall Transportation goals. On time delivery, budgetary requirements, streamlining processes and adjustments to ensure efficiency will be monitored and ensured by the Manager of Transportation Operations. There will be a direct collaboration with the Logistics Analysis role. Competencies: Accountability: reliable, honest, and transparent; regularly makes commitments and takes ownership of responsibilities. Effective Communication: conveys information clearly, with respect and integrity, using a professional manner and the appropriate means and channels for audience and subject matter. Agility: maintains efficiency in a changing work environment; adjusts effectively to work within new work structures, processes, requirements, or cultures. Quality: Work is organized, accurate and neat. The employee displays a commitment to excellence, checks work and learns from mistakes and seeks feedback to improve quality as needed. Engagement: contributes to the success of the organization by embracing teamwork, taking initiative on tasks and problem-resolution, and seeking out learning opportunities.

Requirements

High School Diploma or GED preferred.
Extended Degree in logistics, business, or management preferred.
Serve Safe Certification preferred. Must be able to certify within 30 days of hire.
Strong Knowledge of Federal DOT rules and regulations CLD license highly preferred.
A minimum of 5 years dedicated to logistics, fleet maintenance dispatching responsibilities or equivalent required.
Knowledge of commercial truck vehicle maintenance.
Previous experience managing logistics.
Experience managing a fleet of commercial vehicles.
Strong knowledge of Shipping/Receiving, Quality Control, OSHA and Federal and local DOT Safety rules and regulation required.
Proven organizational and communication skills, guide a team with levels and provide senior leadership team with necessary information on an ongoing basis.
Successful experience with problem solving and ability to stay nimble in an evolving environment.
Strong knowledge of Shipping/Receiving, Quality Control, OSHA, and Federal and local DOT Safety requirements.
Administrative capability to work with databases, produce reports, communication, analysis and present internally and externally preferred.
Commercial dispatch best practices, ideally within a food distribution environment.
Ability to manage competing priorities with tight timelines and execute solutions with strong communications and directives.
Ability to influence and manage change, unexpected situations and delivery adjustments with ownership, poise, and strong communication, internally and externally.
Ability to read, write and complete basic math to support inventory, space calculations and tracking as is needed.
Ability to establish and work well within a defined operating system, follow directions, consistent placement, and tracking.
Basic ability to enter information into databases, ability to use GPS, tracking equipment and general technological tools as they apply to role.
Proficiency with Microsoft Office suite, Zoom, etc. and ability to learn new technologies.
Previous experience owning and influencing a complex process to a positive defined outcome.
Ability to manage and achieve on-time delivery standards and quality requirements.
Bend, stop, crouch, climb, stand, sit, walk, and turn/pivot throughout an 8-hour shift, 5 days a week.
Move/lower, push/pull and carry objects/parcels no greater than 50 pounds; when moving/lowering, pushing/pulling, and carrying objects/parcels greater than 50 pounds use 2 people or mechanical.
Ability to work inside a freezer with a temperature in the range of -10 to 40 degrees Fahrenheit as well as in a humid warehouse.
Move packages to heights above shoulder and lower to foot level.
Ability to operate pallet jack, both manual and power, and ride jack to load/unload trucks.
Reach, grasp, and maintain control of items and materials used to perform activities associated with delivering and picking up packages.
Perform additional tasks using simple hand grasp, fine hand manipulation, and reach associated with assigned tasks such as keying.
Maintain a work pace aligned by meeting or exceeding piece per minute/production standards.
Work in an environment that will contain variable temperatures and humidity, outside weather conditions, exposure to noise, dust/dirt, confined work areas.
Must meet all the applicable requirements as specified by OSHA.
See, hear, and speak with sufficient capability to perform assigned tasks and maintain proper safety conditions.
Maintain an acceptable work pace and align with required personal and team deadlines.
Must meet goals.
Demonstrate cognitive ability to: provide direction as well as follow directions and routines, work independently with appropriate judgment, read words and numbers, concentrate, memorize, recall, identify logical connections and determine sequence of response, process proactively and identify near and long-term future needs as well as evaluate problems and escalate/inform management as is necessary.

Nice To Haves

Experience in accounting, planning, analytical, and/or reporting experience; ability to identify financial issues and provide cost-effective solutions a plus.
Clean driving record if using Philabundance vehicles.

Responsibilities

Plans, directs, and coordinates all delivery and backhaul activities with food flow departments, events, agencies and PCK.
Manages outbound, inbound, support to PCK Catering, Meal Programs and Philabundance special events.
Directly responsible for the condition, compliance, and scheduling of the Philabundance fleet to ensure availability and safety of the fleet.
Provide positive customer service, with a high level of urgency, to Philabundance contacts; communicate with customers/volunteers, drivers, internal and external contacts, in a courteous manner.
Coordinates resources with delivery routes and needs to ensure on time delivery, successful turnaround and meets customer, internal and external, needs for food distribution.
Perform administrative duties to maintain accurate records, spreadsheets, and databases.
Proactively approaches customer needs, pick up and drop off requirements.
Prioritize requests as well as gathering information quickly with ability to organize and communicate request for drivers and other departments.
Daily, weekly and special events, Tracks delivery and pick up activity, details, status, resolution of issues, communication to others and maintains accurate records at all times.
Monitors success of distribution or pick up.
Applies safety and legal requirements to all activities.
Ensure vehicles are scheduled for maintenance, repairs, and cleaning as necessary; manage administration related to fleet operations.
Owns the scheduling and physical maintenance of repairs for fleet, commercial and non-commercial.
Reviews, assesses, and enforces accurate timely reporting of fleet activity.
Ensures vehicles are current with Routing Guides as well as high functioning.
Responsible for driver education and training on Electronic Schedules.
Maintain and update must be current.
Ensures the health and efficiency of transportation team which includes but not limited ownership of alignment with Department of Transportation (DOT) requirements, clean work environment, safety standards, responsible food handling standards, and collaboration with internal and external customers.
Key point of contact for driver concerns, complaints and need requests, must see to completion with appropriate approvals and actions.
Provides solutions to problem areas, drives improvements and the resolution of roadblocks for the fleet and effectively on time delivery of the fleet, vehicle efficiencies.
Provides best practices and suggestions for user habits to the Manager.
Provides timely, accurate reporting on toll invoices and EZ Pass discrepancies, and accurate reporting on all driver violations.
Highlight trends, concerns, changes, and impact proactively.
Direct responsibility for quality, completion, and accuracy of driver documentation and administrative responsibilities.
Manages the reporting of the leasing companies, to include but no limited to, mileage reporting, fuel receipts, invoice audits, IFT(DTR’s) through physical and electronic files.
Responsible for identifying trends and discrepancies to ensure alignment, accuracy and best practices.
Responsible for supporting and aligning with Philabundance Cultural pillars.
Ensure communications, actions and interactions reflect a focus on People, Professionalism, Partnerships, and Progress.
Supports internal audits with accurate and timely documentation related to fleet.
Provides support with expansion and changes of the Transportation fleet processes regarding output, sustainability, selection of automation and process improvements.