Fleet General Clerk (KG)

KING AND GEORGE LLC•Brownsville, TX

4d•Onsite

About The Position

This position uses some subject-matter knowledge and judgment to complete assignments consisting of numerous steps varying in nature and sequence. The Fleet General Clerk selects from alternative methods and refers to problems not solvable by adapting or interpreting substantive guides, manuals, or procedures. Typical duties include: assisting in a variety of administrative matters; maintaining a wide variety of financial or other records (stored both manually and electronically); verifying statistical reports for accuracy and completeness; compiling information; and handling and adjusting complaints.

Requirements

Proficient written and oral communication skills according to skill requirements
Possess strong computer skills, able to read, write, and comprehend written instructional documents
Ability to function well in a high-paced and at times stressful environment
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume
Ability to apply concepts of introductory algebra and geometry
Proficient Microsoft Office productivity suite
High school diploma or equivalent
At least five years of related experience required
Must be able to successfully pass as required a federal, state, or local government's background investigation
Valid state driver's license

Nice To Haves

Government contract experience preferred
General knowledge of fleet maintenance and operation preferred

Responsibilities

Prepare communications, such as memos, emails, invoices, reports, and other correspondence
Write and edit documents from letters to reports and instructional documents
Create and maintain filing systems, both electronic and physical
Manage accounts and perform bookkeeping
Provides administrative support to ensure efficient operation of the office
Answers phone calls, schedule meetings, and supports visitors
Carries out administrative duties such as filing, typing, copying, binding, scanning, etc
Completes operational requirements by scheduling and assigning administrative projects and expediting work results
Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations
Exhibits polite and professional communication via phone, email, and mail
Supports team by performing tasks related to organization and strong communication
Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities
Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques
Provides information by answering questions and requests
Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
Contributes to team effort by accomplishing related results as needed
Assist in the coordination of administrative functions, including a budget, personnel, meetings, and clerical duties
Research and collect information
Assist with all budget activities, including accounting
Help implement new programs, procedures, methods, and systems
Conduct fiscal reviews, surveys, and collect information on administrative matters
Maintain meeting minutes