Fleet & Equipment Admin

Campos EPC•Denver, CO

1d•$55,000 - $65,000•Hybrid

About The Position

Campos Equipment LLC is growing and we're looking for a Fleet & Equipment Admin to join our team in Denver and this will be a hybrid position. The Fleet / Equipment Administrator is responsible for the day-to-day administration, maintenance coordination, and performance tracking of the company’s fleet vehicles and equipment. This role ensures that all fleet and equipment assets are safe, reliable, cost-effective, and compliant with federal, state, local, and company regulations. The position supports preventive maintenance programs, vendor coordination, data tracking, and lifecycle management to maximize uptime and operational efficiency.

Requirements

Proven experience in fleet administration, vehicle maintenance, equipment maintenance, or a related field.
Working knowledge of preventive maintenance programs, vehicle/equipment repair processes, and safety standards.
Strong organizational skills with the ability to manage multiple assets, vendors, and priorities simultaneously.
Proficiency with Microsoft Excel and other data tracking or reporting tools.
Ability to analyze maintenance and operational data to support informed decision-making.
Excellent communication, documentation, and problem-solving skills.

Nice To Haves

Experience with fleet management or asset management software systems.
Familiarity with DOT, OSHA, and other regulatory compliance requirements related to fleet and equipment operations.
Background in construction, utilities, transportation, or heavy equipment environments.
Basic understanding of budgeting, cost analysis, and vendor contract management.
Associate’s degree or relevant technical training in fleet management, automotive technology, logistics, or a related field.

Responsibilities

Maintain and update fleet and equipment records, including hours, mileage, inspections, and maintenance history, to ensure adherence to preventive maintenance (PM) programs.
Coordinate and oversee routine maintenance, inspections, and repairs with internal teams and external vendors to minimize downtime and control costs.
Monitor fleet and equipment condition to ensure all assets are safe, reliable, and operational.
Ensure compliance with all applicable federal, state, and local regulations, including DOT, OSHA, and company safety and maintenance policies.
Track, analyze, and report fleet performance metrics such as fuel usage, maintenance costs, utilization, and repair trends.
Assist in developing, implementing, and improving preventive maintenance schedules, procedures, and best-practice policies.
Support vehicle and equipment lifecycle management, including acquisition, assignment, replacement planning, and decommissioning.
Maintain accurate documentation for inspections, maintenance, warranties, registrations, and regulatory compliance.
Communicate effectively with operations, safety, and management teams regarding fleet status, issues, and improvement opportunities.
Assist with budgeting, forecasting, and cost-control initiatives related to fleet and equipment operations.
Provide training or coordination support to maintenance staff or operators to ensure proper equipment use and upkeep.
Respond to urgent or after-hours maintenance issues as needed to support business operations.