Fleet & Equipment Admin
About The Position
Campos Equipment Company is growing and we're looking for a Fleet & Equipment Admin to join our team in Denver and this will be a hybrid position. The Fleet / Equipment Administrator is responsible for the day-to-day administration, maintenance coordination, and performance tracking of the company’s fleet vehicles and equipment. This role ensures that all fleet and equipment assets are safe, reliable, cost-effective, and compliant with federal, state, local, and company regulations. The position supports preventive maintenance programs, vendor coordination, data tracking, and lifecycle management to maximize uptime and operational efficiency.
Requirements
- Proven experience in fleet administration, vehicle maintenance, equipment maintenance, or a related field.
- Working knowledge of preventive maintenance programs, vehicle/equipment repair processes, and safety standards.
- Strong organizational skills with the ability to manage multiple assets, vendors, and priorities simultaneously.
- Proficiency with Microsoft Excel and other data tracking or reporting tools.
- Ability to analyze maintenance and operational data to support informed decision-making.
- Excellent communication, documentation, and problem-solving skills.
Nice To Haves
- Experience with fleet management or asset management software systems.
- Familiarity with DOT, OSHA, and other regulatory compliance requirements related to fleet and equipment operations.
- Background in construction, utilities, transportation, or heavy equipment environments.
- Basic understanding of budgeting, cost analysis, and vendor contract management.
- Associate’s degree or relevant technical training in fleet management, automotive technology, logistics, or a related field.
Responsibilities
- Maintain and update fleet and equipment records, including hours, mileage, inspections, and maintenance history, to ensure adherence to preventive maintenance (PM) programs.
- Coordinate and oversee routine maintenance, inspections, and repairs with internal teams and external vendors to minimize downtime and control costs.
- Monitor fleet and equipment condition to ensure all assets are safe, reliable, and operational.
- Ensure compliance with all applicable federal, state, and local regulations, including DOT, OSHA, and company safety and maintenance policies.
- Track, analyze, and report fleet performance metrics such as fuel usage, maintenance costs, utilization, and repair trends.
- Assist in developing, implementing, and improving preventive maintenance schedules, procedures, and best-practice policies.
- Support vehicle and equipment lifecycle management, including acquisition, assignment, replacement planning, and decommissioning.
- Maintain accurate documentation for inspections, maintenance, warranties, registrations, and regulatory compliance.
- Communicate effectively with operations, safety, and management teams regarding fleet status, issues, and improvement opportunities.
- Assist with budgeting, forecasting, and cost-control initiatives related to fleet and equipment operations.
- Provide training or coordination support to maintenance staff or operators to ensure proper equipment use and upkeep.
- Respond to urgent or after-hours maintenance issues as needed to support business operations.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
