Fleet & Equipment Coordinator

Pierre Landscape Construction•Irwindale, CA

1d•Onsite

About The Position

Fleet & Equipment Coordinator- Landscape Construction Irwindale, CA Come join our team! Pierre Landscape is currently seeking a reliable and organized Fleet & Equipment Coordinator to join our team. This role is ideal for someone with strong administrative experience and an interest or background in fleet management and maintenance coordination—preferably within the landscape construction industry. We are looking for a motivated, dependable, and goal-oriented individual who communicates clearly and works well with mechanics, yard personnel, and field teams. Hard work, dedication, and teamwork are essential parts of our culture, and we welcome individuals who strive for excellence. Position Summary The Fleet & Equipment Coordinator manages the daily administration, maintenance, scheduling, and oversight of company fleet vehicles, equipment, and small tools. This role ensures compliance with regulatory requirements, supports field operations, and maintains accurate records to maximize operational efficiency and minimize downtime.

Requirements

Experience in fleet administration, equipment coordination, or a related field
Familiarity with fleet tracking software, GPS systems, and fuel monitoring reports
Ability to stand, walk, and sit for extended periods of time
Ability to lift up to 20 lbs
Work Environment Office, yard, and equipment shop settings
Monday–Friday (7:00AM- 4:00PM)

Nice To Haves

Background in purchasing, vendor coordination, or inventory management is preferred

Responsibilities

Maintain equipment and fleet master records and documentation
Coordinate on-time equipment repairs, maintenance schedules, and inspections
Oversee daily schedules for mechanics, drivers, and yard personnel
Monitor fleet GPS systems and review vehicle activity reports for irregular usage
Review daily yard and vehicle camera alerts for safety violations or irregular activity
Order parts for vehicles and equipment while comparing vendor pricing for cost-effectiveness
Create purchase orders and track monthly budget usage for repairs and small tools
Maintain fuel reporting and monitor driver records and DMV pull reports
Assist with accident reporting and insurance claim coordination
Support yard operations, equipment staging, and equipment assignments
Approve assigned Exaktime timecards
Prepare operational reports, including fuel usage, repairs, and Vital Factors reporting
Maintain an inventory of maintenance supplies and order replacements as necessary
Maintain positive working relationships with vendors
Provide administrative support to management and the purchasing department as needed
Ensure all equipment remains in appropriate operational condition
Prepare operational reports, including fuel usage, repairs, and Vital Factors reporting