Fleet Coordinator - Req ID: 4268
About The Position
The Fleet Coordinator is responsible for supporting both the daily coordination and long-term optimization of the company’s fleet assets. This role ensures vehicles and equipment are properly maintained and operating efficiently to meet operational needs. Working closely with Operations, drivers, and leadership, the Fleet Coordinator combines asset management, coordination, and data-driven decision-making to minimize downtime and control costs. Key responsibilities include day-to-day asset coordination, permit management, WEX card administration, asset transfers and disposals, registration and licensing management, and oversight of titles and toll programs. This role also partners with Operations, Procurement, and Finance to ensure data accuracy and consistency across all systems and platforms.
Requirements
- High school diploma or equivalent required
- Strong organizational and record-keeping skills
- Strong communication and coordination skills
- Attention to detail and accuracy in record-keeping
- Ability to manage multiple priorities in a fast-paced environment
- Problem-solving and decision-making abilities
- Basic computer skills (Microsoft Office, fleet systems)
Nice To Haves
- 3+ years of experience in fleet coordination, transportation, logistics, or related field
- Experience working with CDL drivers and commercial vehicles
- Familiarity with ELD systems, telematics, and fleet management software
- Knowledge of preventive maintenance programs and vendor coordination
- Experience in waste, recycling, construction, or industrial environments
Responsibilities
- Serve as the primary point of contact for fleet-related inquiries, including managing the Asset inbox and supporting drivers and operations with equipment needs
- Coordinate day-to-day asset management activities, including updates in systems (e.g., fleet management system, telematics platforms, fuel card management system) for new assets, transfers, and disposals
- Maintain accurate asset records, including maintenance history, registrations, titles, and related documentation
- Manage asset lifecycle activities, including onboarding, transfers, disposals, title processing, and coordination with Accounting and Operations
- Oversee WEX card administration, including ordering, issuing, activating, and supporting field requests
- Coordinate permits, toll programs, and registration processes with internal teams and external partners
- Monitor fleet utilization and performance, identifying underutilized assets and supporting redeployment strategies
- Analyze fleet data (telematics, maintenance, fuel, and cost metrics) to identify trends and support KPI tracking and reporting
- Collaborate with Operations, Finance, Procurement, and vendors to ensure alignment, data accuracy, and continuous improvement of fleet performance
Benefits
- On-the-job training and opportunities for growth
- Supportive team environment
- Competitive pay and company benefits package
- Mission-driven work in a rapidly growing sustainability company
- Opportunities for professional growth and learning
- Collaborative, values-driven team culture
- Competitive salary and benefits
- Comprehensive Medical
- Dental & Vision
- Generous 401(k) Match
- Company-Paid Disability & Life Insurance
- Voluntary Life for Employees & Family
- Health Savings Plan
- Paid Time Off (PTO) & Sick Time
- 9 Paid Holidays
- Paid Weekly
- Professional Development
- Employee Assistance Program
- Wellness Program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
