Fleet Coordinator

City of New York • New York, NY

2d • $46,441 - $58,020 • Onsite

About The Position

The NYC Financial Information Services Agency-Office of Payroll Administration (FISA-OPA) is recruiting a Fleet Coordinator. This role is open only to City employees who are permanent in the title of Motor Vehicle Operator or who are permanent in a comparable title. The Fleet Coordinator will oversee the daily operations of the FISA-OPA vehicle fleet, ensuring vehicles are properly maintained, scheduling servicing, dispatching, and overnight parking. This role also involves initiating requisitions for supplies and repairs, investigating vehicular accidents, and preparing accident reports. Additionally, the Fleet Coordinator will deliver small parcels and urgent correspondence, assist the Mail and Photocopy unit, and serve as the primary driver for the Executive Director and senior management. This position acts as a liaison between FISA-OPA and DCAS Fleet Operations, ensuring compliance with New York City and DMV regulations, and preparing monthly fleet status reports. Strong communication, organizational, customer service, and time management skills are essential, as is the ability to work independently. A valid and clean NYS driver's license is required.

Requirements

• ONLY OPEN TO CITY EMPLOYEES WHO ARE PERMANENT IN THE TITLE OF MOTOR VEHICLE OPERATOR OR WHO ARE PERMANENT IN A COMPARABLE TITLE.
• Candidate must possess a valid and clean NYS driver's license.
• By the time you are appointed to this position, you must have a motor vehicle driver license valid in the State of New York. If you have moving violations, license suspension(s) or an accident record, you may be disqualified. This license must be maintained for the duration of your employment.

Nice To Haves

• Strong communication, organizational, and customer service skills.
• Time management skills and the ability to work independently are essential for this position.

Responsibilities

• Overseeing the daily operations of the FISA-OPA vehicle fleet ensuring the fleet vehicles are properly maintained; scheduling and coordinating the servicing, dispatching and overnight parking of the agency's fleet vehicles; performing onsite minor repairs and directing major repairs to maintenance repair shop.
• Initiating requisitions for needed automotive supplies and repairs, investigating agency's vehicular accidents, preparing and submitting accident reports as required by law.
• Delivering small parcels and urgent correspondence, reports, legal and negotiable documents to and from all agencies, and work locations.
• Assisting the Mail and Photocopy unit as requested, receiving and processing incoming and outgoing mail; transporting materials to the Post Office for mailing when needed. Coordinating pickup and deliveries with the United States Post Office, UPS and FedEx.
• Serving as primary driver for the Executive Director and senior management personnel to and from official business meetings throughout the city of New York. Driving responsibilities will include transporting staff and equipment to agency alternate Data Center sites in New Jersey.
• Acting as liaison between FISA-OPA and DCAS Fleet Operations unit; operating one or more types of vehicles, such as passenger car, extended vans, etc. and maintaining vehicles in compliance with New York City Citywide Department of Citywide Administrative Services; ensuring vehicle operators obey all rules and regulations imposed by the DMV department., reviewing various DCAS and ARI reports on the condition of vehicles repaired or requiring maintenance; preparing monthly Fleet Vehicles status reports.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed