Fleet Coordinator/Planner

EBC Inc.•Mississauga, ON

55d•CA$60,000 - CA$105,000•Onsite

About The Position

Serving as a true service hub for all our job site operations, the Machinery and Equipment Department is a key partner for the company. EBC owns one of the largest equipment fleets in Canada, with more than 450 pieces of heavy equipment, over 150 road vehicles, and a comprehensive inventory of small tools. About 30 experienced employees handle the procurement, preventive maintenance, and repair of all equipment. The team works tirelessly and in close collaboration with the job sites to provide tailored solutions, safe and reliable tools, and the best possible equipment to achieve optimal productivity.

Requirements

Minimum of 10 years of relevant experience in heavy equipment management or the construction industry
Strong knowledge of applicable safety regulations and compliance standards
Solid understanding of mechanical and hydraulic systems for heavy equipment
Ability to interpret technical reports and maintenance records
Proficiency with computer tools, including CMMS systems, Microsoft Excel, and Microsoft Office Suite

Nice To Haves

Degree in management, construction equipment mechanics, logistics, mechanical engineering, or a related field
Strong organizational skills and ability to manage competing priorities
Ability to work under pressure and handle multiple requests simultaneously
Demonstrates leadership, autonomy and effective communication skills
High-level of attention to detail and a solution-oriented mindset
Flexibility, availability, and willingness to travel between sites

Responsibilities

Ensure compliance with all health and safety policies related to equipment use
Document and report incidents, equipment failures, or breakdowns
Promote adherence to regulatory and compliance standards across all sites
Oversee the utilization of heavy equipment across construction sites
Conduct regular site visits to validate equipment condition and compliance
Ensure availability of equipment in line with project requirements
Maintain an up-to-date fleet inventory (condition, location, usage hours, maintenance history)
Coordinate the mobilization and demobilization of equipment between sites
Prepare periodic reports on fleet condition, operational costs, and projected needs
Coordinate with superintendents regarding equipment availability for maintenance, repair, and inspection
Monitor preventive and corrective maintenance activities, including major repairs, in collaboration with the Quebec garage
Provide support to subcontractors performing equipment repairs
Monitor and ensure quality control of repairs completed by external service providers
Oversee fleet registrations and insurance coverage (heavy equipment and light vehicles)
Ensure compliance with annual government inspections for road vehicles, construction equipment, and lifting devices (InspectiON)
Manage oil sampling processes in accordance with manufacturer guidelines and coordinate analysis with external providers
Transmit oil samples to Fluid Life
Process customer requests related to maintenance and repairs of light vehicles, including account setup and invoicing
Order parts and coordinate with suppliers as required
Utilize the CMMS system (MIR-RT) to track and manage maintenance activities