Fleet Coordinator Assistant

Barry Isett & Associates Inc•Allentown, PA

1d•Onsite

About The Position

Barry Isett & Associates (Isett) is an employee-owned multi-discipline engineering/consulting firm headquartered in Allentown, PA, with additional offices throughout eastern and central PA. Isett associates get the opportunity to perform meaningful work that helps enrich our communities every day. Our company is a values-based organization which has been recognized for its award-winning culture through several regional and statewide programs: Best Places to Work in PA (annually since 2019), Morning Call’s Top Workplaces (annually since 2013), Empowering Women Award by Central Penn Business Journal and Lehigh Valley Business (annually since 2023), Philadelphia Inquirer’s Top Workplaces (annually since 2023), Corporate Citizen of the Year (by the Lehigh Valley Business Journal), The Societas Award for Responsible Corporate Conduct (for Ethics). As a multi-discipline firm, Isett provides a full range of engineering and consulting services, including civil, structural, mechanical, electrical, plumbing, environmental, geotechnical, and municipal engineering, surveying, landscape architecture, code enforcement, plan review, construction management, construction materials testing, and grant writing services to clients throughout the Mid-Atlantic region. We have an opportunity for a Fleet Coordinator Assistant to join our Facilities team in the Lehigh Valley office. In this role, you will support the management of the company vehicle fleet by coordinating vehicle assignments, maintenance schedules, and documentation. Responsibilities also include assisting with vendor communications, safety compliance initiatives, and general office support. The ideal candidate is highly organized, detail-oriented, and able to manage a variety of operational tasks efficiently. Due to the hands-on nature of the role, including frequent interaction with associates and access to fleet vehicles, this position is fully on-site and scheduled Monday through Friday from 8:00 a.m. to 5:00 p.m.

Requirements

High school diploma required
Valid driver’s license
Strong computer literacy, including advanced skills in Microsoft Word and Excel
Intermediate proficiency in other Microsoft Office applications
Excellent oral and written communication skills
Strong editing and proofreading abilities
Highly organized with strong planning and prioritization skills
Ability to maintain confidentiality and handle sensitive information
Comfortable working independently and collaboratively across departments
Capable of performing moderate physical tasks and operating a vehicle

Responsibilities

Coordinate onboarding and documentation for employees assigned company vehicles
Maintain vehicle records, mileage logs, and service schedules
Process insurance cards, EZ Passes, decals, and car wash accounts
Schedule vehicle maintenance, repairs, recalls, and loaner vehicles
Handle accident claims, violations, and emergency situations
Support vehicle cleanliness and safety compliance across office locations
Communicate with vendors for detailing, towing, and other services
Assist with vehicle trade-ins and monitor inventory of safety items and spare keys
Assist with snow/ice removal during inclement weather
Participate in safety training sessions