Fleet & Compliance Coordinator

Hydrite • Brookfield, WI

3h

About The Position

The primary purpose of this position is to support company programs related to auto fleet management, safety compliance, and insurance activities. This role focuses on coordinating documentation, maintaining records, and assisting with compliance requirements to ensure smooth operations across multiple business units. Key responsibilities include preparing and submitting required forms, managing data in internal and customer systems, and providing administrative support for claims, training, and reporting. The position works closely with internal teams and external partners to meet deadlines and uphold company standards.

Nice To Haves

• Bachelor’s degree in business, risk management, insurance, or related field preferred; equivalent experience considered.
• Strong analytical, organizational, and multi-tasking skills.
• Proficient in Microsoft Office Suite, especially Excel.
• Ability to maintain confidentiality and handle sensitive information.
• Effective written and verbal communication skills; strong interpersonal abilities.
• Ability to work independently while collaborating with internal teams.

Responsibilities

• Coordinate daily activities of the Company Auto Program, including scheduling unit builds to approved specifications and assisting with maintenance tracking.
• Support the Auto Safety Training program by maintaining the Motor Vehicle Record database and coordinating training module assignments.
• Monitor driver compliance with Company policy and assist in processing driver violations and tickets.
• Prepare and route fleet invoices, employee fuel deductions, and monthly payroll submissions for workers’ compensation reporting.
• Coordinate customer safety portal submissions by gathering and uploading required documentation (insurance forms, safety SOPs) to ensure compliance and site access.
• Assist in investigating, reporting, and processing property, liability, and vehicle-related claims.
• Provide support for insurance coverage activities, including collecting information and preparing documents for policy renewals.
• Compile and submit data for governmental reporting related to OSHA and DOT requirements as directed.
• Conduct due diligence and risk assessments on third-party vendor platforms to evaluate compliance with legal, regulatory, and company standards.
• Monitor ongoing compliance through regular audits, reviews, and assessments of third-party activities and performance.
• Collaborate with internal stakeholders (such as HR, Legal, Safety, and IT) to ensure comprehensive oversight of third-party relationships.
• Develop and maintain compliance documentation, including vendor risk profiles, audit reports, and remediation plans.
• Assist in designing and implementing policies, procedures, and controls related to third-party compliance.
• Provide training and guidance to internal teams on third-party compliance requirements and best practices.

Benefits

• Up to 10% Retirement Contribution
• $600 per Year Wellness Incentive
• Two Weeks Starting Paid Time Off
• Medical, Dental, and Vision - Eligible first day of the month following hire date.
• Benefits and perks include 401k and profit sharing, medical/dental/vision/life insurance, paid time off, tuition reimbursement, adoption assistance, legal services insurance, scholarship awards for children of employees, summer picnic, community giving events, free family wellness coaching including nutritionist and fitness coach.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level