Fleet Clerk

City of Windsor•Windsor, ON

7d•CA$31 - CA$37•Onsite

About The Position

The City of Windsor is seeking a Fleet Clerk to provide clerical duties and accounting support for the Fleet Division. This role involves using computerized financial and fleet management systems to track, monitor, and verify fleet costs, enter data, create journal entries, and manage accounts receivable and payable. The position also requires maintaining equipment costs, license, insurance, and depreciation records, summarizing vehicle capitalization costs, and preparing data for rebate submissions. The Fleet Clerk will also be responsible for filing, recording adjustments, participating in physical inventory counts, and performing Occupation Health & Safety duties as outlined in the Corporation’s Health and Safety Program.

Requirements

Must have an Ontario Secondary School Graduation Diploma, plus two (2) years of post-secondary education in Business or Accounting or Ontario Ministry of Education equivalencies
Must have over one (1) year of relevant work experience in a computerized operations/accounting environment
Must hold and maintain a current valid and lawful Class ‘G’ Driver’s Licence in accordance with the Highway Traffic Act, for the purposes of operating a City of Windsor vehicle and provide a driver’s abstract as a condition of employment
Must be proficient in the use of Microsoft Office Suite of Products
Must have problem solving and analytical skills
Must have excellent interpersonal and communication skills

Nice To Haves

Knowledge of fleet cost accounting and the use of fleet management software will be considered an asset

Responsibilities

Providing clerical duties and accounting support for the Fleet Division with attention to detail
Use computerized financial system and fleet management systems to track, monitor and verify fleet costs
Collect and enter data into the computerized Fleet Management System as well as into spreadsheets and database software related to fleet operations and inventory management
Creates journal entries to allocate and recover fleet costs
Initiates all accounts receivable invoice billings to other divisions, departments and the public for services rendered
Prepares supporting documentation and follows up on customer concerns as they arise
Monitor and verify all accounts payable invoices for proper account expensing and process for payment
Maintains files for all accounts receivables and payables
Maintains equipment costs, license, insurance and depreciation costs to ensure accuracy of fleet records
Summarize vehicle capitalization costs and calculate depreciation schedules
Enter, troubleshoot and correct fleet information and costs
Allocate electronic funds transfer (EFTs) for revenue received from disposed assets
Travel to Service Ontario to obtain licence updates for fleet vehicles
Prepare data for power take off (PTO) rebate submission
Filing, recording and making adjustments as required
Participate in physical inventory counts
Will perform Occupation Health & Safety duties as outlined in the Corporation’s Health and Safety Program
Will perform other related duties as assigned