Fleet Assistant, Part Time

The League For People with Disabilities•Baltimore, MD

9d•$19 - $19•Onsite

About The Position

The Fleet Assistant is a vital member of the Transportation Department responsible for supporting the safe, organized, clean, and efficient operation of The League for People with Disabilities' vehicle fleet. Under the direction of the Transportation Manager or designee, the Fleet Assistant provides hands-on administrative and operational support involving vehicle cleanliness, inspections, supplies, documentation, scheduling support, basic fleet organization, and coordination of routine vehicle maintenance. This position helps ensure that League vehicles are properly maintained, organized, and prepared for daily transportation operations that support participants, programs, staff, and the overall mission of The League. The ideal candidate is dependable, organized, safety-conscious, detail-oriented, and comfortable working both independently and as part of a team.

Requirements

High school diploma or GED preferred.
Ability to communicate effectively with supervisors, coworkers, vendors, and other individuals.
Ability to follow written and verbal instructions.
Ability to complete basic documentation accurately.
Demonstrated reliability and punctuality.
Ability to work independently after receiving appropriate instructions.
Ability to recognize and report safety concerns.
Basic organizational and time-management skills.
Ability to maintain confidentiality.
Valid driver's license if vehicle operation is an assigned responsibility, with a driving record that meets organizational and insurance requirements.
Sit, stand, and walk for varying periods of time.
Frequently enter and exit vehicles.
Bend, stoop, reach, kneel, and crouch as needed.
Push or pull equipment, supplies, or other materials.
Lift and carry supplies and equipment within the requirements of the position.
Use hands to operate equipment, tools, vehicle controls, and office equipment.
Perform visual inspections of vehicles and equipment.
Communicate effectively with supervisors, coworkers, vendors, and others.
Work indoors and outdoors.
Work around vehicles, equipment, and varying environmental conditions.
Report to work on time and prepared to perform assigned duties.
Follow the established work schedule.
Communicate absences or anticipated lateness in accordance with League policy.
Complete assigned responsibilities within established timeframes.
Demonstrate flexibility when reasonable operational needs require adjustments to assignments.
May have access to confidential participant, employee, transportation, customer, and organizational information.
Responsible for maintaining confidentiality and sharing information only with individuals who are authorized to receive it.

Nice To Haves

Previous experience in transportation, fleet operations, facilities, warehouse, automotive, logistics, or a related environment.
Experience with vehicle inspection or maintenance documentation.
Experience using electronic recordkeeping systems.
Basic knowledge of vehicle safety and preventive maintenance.
Experience working in a human services or nonprofit environment.
Customer service experience.

Responsibilities

Assist the Transportation Department with the daily organization and preparation of League vehicles.
Help ensure vehicles are clean, orderly, properly stocked, and ready for scheduled transportation activities.
Assist with vehicle staging and parking according to departmental procedures.
Help monitor vehicle availability and communicate vehicle concerns to the Transportation Manager.
Assist with coordinating vehicles for routine maintenance, inspections, detailing, fueling, and repairs.
Maintain accurate records related to fleet activities.
Assist with organizing vehicle keys, equipment, supplies, and related fleet materials.
Support Transportation staff with daily operational needs.
Assist with routine vehicle condition checks as assigned.
Report observed vehicle concerns, damage, warning lights, unusual sounds, or other potential safety issues to the Transportation Manager.
Assist with documenting vehicle condition before and after use when required.
Help coordinate routine preventive maintenance appointments.
Assist with taking vehicles to authorized service providers when specifically assigned and legally permitted.
Ensure vehicles are returned to designated locations following maintenance or service.
Help maintain organized maintenance records and service documentation.
Assist with maintaining the cleanliness and appearance of League vehicles.
Clean and sanitize high-touch surfaces according to organizational procedures.
Remove trash and unnecessary materials from vehicles.
Assist with maintaining appropriate supplies such as cleaning products, paper products, safety supplies, and other approved vehicle materials.
Report missing or damaged vehicle equipment.
Assist with preparing vehicles for daily, weekly, seasonal, or special transportation needs.
Maintain accurate fleet logs, inspection forms, maintenance records, fuel records, and other assigned documentation.
Assist with tracking vehicle mileage and routine service intervals.
Assist with maintaining vehicle files and documentation.
Enter or update information in approved electronic systems when assigned.
Communicate outstanding vehicle issues to the Transportation Manager.
Assist with organizing Transportation Department paperwork.
Maintain confidentiality of organizational, participant, employee, and transportation-related information.
Assist with monitoring vehicle fuel levels.
Fuel League vehicles as assigned and in accordance with organizational procedures.
Report fuel card issues or discrepancies.
Assist with monitoring fleet supplies.
Notify the Transportation Manager when supplies need to be replenished.
Maintain organized storage of Transportation Department supplies and equipment.
Follow all League safety policies and Transportation Department procedures.
Report unsafe vehicle conditions immediately.
Report accidents, damage, injuries, or other safety incidents according to organizational procedures.
Follow applicable traffic and transportation laws when operating a vehicle.
Use appropriate personal protective equipment when required.
Follow safe lifting, pushing, pulling, and material-handling practices.
Never operate a vehicle when impaired or otherwise unable to operate it safely.
Follow all applicable requirements concerning League vehicles and transportation operations.
Maintain confidentiality regarding participant and employee information.
Treat everyone with dignity, courtesy, and respect.
Demonstrate professionalism when interacting with staff and community members.
Communicate vehicle issues clearly and promptly.
Work cooperatively with Transportation staff and other departments.
Maintain appropriate professional boundaries.
Respond to changing operational priorities in a calm and professional manner.
Demonstrate a willingness to assist coworkers when operationally appropriate.