Fleet Asset Specialist - Construction

Black & Veatch Family of Companies•Olathe, KS

1d•Onsite

About The Position

We are looking for a detail-oriented and collaborative fleet professional to help keep our fleet operations running efficiently and safely. In this role, you will support day-to-day fleet asset management, vendor coordination, compliance administration, and sourcing initiatives. You will play an important part in improving data accuracy, supporting cost-effective purchasing, and helping ensure fleet readiness from acquisition through disposal.

Requirements

Minimum of three (3) years DOT and/or Fleet administration.
Valid driver’s license and an acceptable driving record in accordance with company policy.
Proficiency with CMMS, fleet management systems, and Excel, along with strong communication skills to work effectively with operations teams, job sites, vendors, and fleet leadership.
Ability to support audits, training coordination, and policy implementation in a fast-paced, operational environment.
All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Nice To Haves

4–7 years of experience in fleet administration, asset management, logistics, procurement support, or a related operations environment, including experience coordinating with vendors.
Experience supporting purchasing, contracts, or negotiations preferred, along with the ability to review quotes, invoices, and fleet cost drivers while maintaining strong documentation practices.

Responsibilities

Support fleet standardization and sourcing activities by gathering requirements, coordinating specifications, obtaining and comparing quotes, and tracking orders and purchase orders to help drive cost-effective fleet acquisition.
Coordinate asset commissioning and readiness by scheduling upfits and telematics, confirming documentation is complete, and aligning delivery and deployment timelines with operations teams.
Maintain fleet system documentation and lifecycle reporting by managing asset master data, tracking utilization and cost inputs, and supporting reporting on asset status, spend, downtime drivers, and standardization compliance.
Help maintain regulatory, safety, and operational standards through training coordination, audit preparation, documentation review, and tracking corrective actions across job sites.
Partner with external vendors and service providers to obtain estimates, support service level adherence, validate invoices, and track warranty, recall, and recovery opportunities.
Work closely with the Fleet Procurement & Asset Manager to support lifecycle governance, including replacement and disposal planning, decommissioning documentation, titling, licensure and registration renewals, fuel tax reporting inputs, and communication of fleet policies and procedures to internal stakeholders.